Senior Executive Assistant (Flexible Hybrid)

Job Description

As a valued colleague on our Multifamily Chief Operating Office (Front Office) team, you will perform routine and non-routine clerical and administrative functions such as sending correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to various stakeholders.

This is a non-exempt (hourly) position.

THE IMPACT YOU WILL MAKE

The Senior Executive Assistant role will offer you the flexibility to make each day your own, while working alongside people who care so that you can deliver on the following responsibilities :

• Support executives’ calendaring, meeting management, travel coordination, expense reporting and meeting notetaking.
• May assist with project planning and project management in support of the Principal (SVP), his / her direct reports, and the Multifamily Front Office when needed.
• Execute complex administrative tasks and analyses to maintain organization, communication, and performance.
• Execute activities for teams or business groups across the Multifamily division.
• Ensure collaboration with teams or business groups in achievement of divisional goals or objectives.

Qualifications

THE EXPERIENCE YOU BRING TO THE TEAM

Minimum Required Experience

• 2 years’ experience supporting senior executives in an administrative capacity.
• Experience interacting and communicating with executive-level internal and external stakeholders; ability to build and sustain productive partnerships with a broad network of executive-level support teams and other colleagues.
• A high degree of attention to detail.
• Ability to smoothly deliver on and pivot between multiple demands.
• A work style that consistently reflects a collegial, open, team mentality with customers and peers; as well as having well-balanced independence.
• Ability to deliver outstanding customer service and work in a highly collaborative environment.
• Strong influencing and negotiation skills with stakeholders at all levels of the organization and comfortable resolving conflict on behalf of the Principal.
• Strong judgment as it relates to sharing and protecting confidential information.
• Strong ability to learn company-specific and department-specific policies, procedures, and software applications.
• Microsoft Outlook calendaring and meeting coordination skills are required.
• Skilled in PowerPoint presentation development and editing.
• Familiarity with Microsoft Office applications such as Teams, OneNote and Word

Desired Experience

• Bachelor’s degree or equivalent
• Excellent writing and proofing skills are strongly preferred.
• 5 years' experience supporting senior executives in an administrative capacity.
• Prior experience planning and managing departmental projects.

Additional Information

The future is what you make it to be. Discover compelling opportunities at careers.fanniemae.com.

Fannie Mae is a flexible hybrid company. We embrace flexibility for our employees to work where they choose, while also providing office space for in-person work if desired.

At times, while business need may call for on-site collaboration, which means proximity within a reasonable commute to your designated office location is preferred unless job is noted as open to remote.

Fannie Mae is an Equal Opportunity Employer, which means we are committed to fostering a diverse and inclusive workplace.

All qualified applicants will receive consideration for employment without regard to race, religion, national origin, gender, gender identity, sexual orientation, personal appearance, protected veteran status, disability, age, or other legally protected status.

For individuals with disabilities who would like to request an accommodation in the application process, email us at careers [email protected].

The hiring range for this role is set forth on each of our job postings located on Fannie Mae's Career Site. Final salaries will generally vary within that range based on factors that include but are not limited to, skill set, depth of experience, certifications, and other relevant qualifications.

This position is eligible to participate in a Fannie Mae incentive program (subject to the terms of the program). As part of our comprehensive benefits package, Fannie Mae offers a broad range of Health, Life, Voluntary Lifestyle, and other benefits and perks that enhance an employee’s physical, mental, emotional, and financial well-being. See more here.