Office Administrative Assistant

About Liferay Liferay is a uniquely profitable B2B enterprise software company with 1,000+ fiery-eyed employees all across Europe, the Americas, the Middle East, Asia, and Africa.

As a renowned provider of enterprise open source technologies, we have been recognized by Gartner for empowering businesses around the world to solve complex digital challenges.

Liferay’s all-in-one platform unites Liferay DXP with our cloud platform capabilities, built-in analytics, and commerce functionality, reducing time to market and accelerating innovation.

Our customer roster includes global companies such as Airbus, US Bank, Honda, and Desjardins.But we don’t just make awesome software, we are also fueled by a greater-than-profit vision.

By building a vibrant business, making technology useful, and investing in communities, we make it possible for people to reach their full potential to serve others.

This commitment extends beyond our product; Liferay donates 10% of our profits to charities around the world. Oh, we’re also self-funded which gives us the freedom to work on whatever we think brings the most value to customers and communities in the long run!About You and this RoleLiferay’s greatest asset is the people, so this role is essential as you’ll be helping to deliver a delightful employee experience and ensure efficient operation at our headquarters.

We wear multiple hats, so you’ll also work on other things as needed. Hope you’ve stretched because flexibility is key. Below are some sample responsibilities you’ll have.

Key ObjectivesOffice Responsibilities

• Organize and file all related invoices and receipts and coordinate invoices for facilities-related expenses to the finance team
• Update the Facilities credit card spreadsheet (or expense tool) and coordinate approvals
• Assist with team engagement activity preparation in the office as needed (ie. managing orders,
• Scan and archive vendor and other company files as needed
• Order office supplies on a regular basis (including stationary, printer inks, kitchen supplies, stamps, etc)
• As needed, coordinate with Facilities Manager for any service requests pertaining to office appliances (printer, copier)
• Organize logistics for team activities and employee events; including handling external vendor services
• Handling local and international postings as requested
• Provide administrative and logistical support for guest relations : answering phone calls, booking hotel stays, welcoming guests, etc.

People Services

Provide administrative support for the People team as needed, including, but not limited to : assisting with payroll processing, responding to employee inquiries, data entry and maintaining accurate records, etc.

Required Qualifications

• Have or are pursuing a bachelor’s degree in Human Resource Management / Business Administration and Management, or any related field
• Proficiency in Microsoft Office applications and Google Suite applications.
• Administrative and organizational skills
• Excellent communication skills
• Analytical and problem-solving skills
• Detail-oriented

What We Offer

• Salary package according to qualifications and experience
• Opportunities to take responsibility, grow professionally, and Stay Nerdy
• A positive and collaborative work
• Check out what employees say about us on
• Working at a open-source

Equal Opportunities Employer - StatementLiferay is committed to the equal treatment of all candidates, customers and employees and to fostering a culture of dignity at work.

Our operating procedure provides for equal opportunities in recruitment and employment with the aim to eliminate discrimination against any job applicant or employee on the basis of race, age, sexual orientation, gender, religion or beliefs, marital or civil partnerships status, family or dependency status, disability, pregnancy and maternity or membership of a traveling community.