Accounts Payable Specialist

Job Description : Accounts Payable Specialist

Company Overview : Join a prominent real estate development firm known for its innovative projects and commitment to excellence.

Our client specializes in creating distinctive residential and commercial properties that redefine urban landscapes.

Job Summary : We are seeking an experienced Accounts Payable Specialist to join our finance team. This role is pivotal in ensuring the efficient and accurate management of our Accounts Payable processes.

The ideal candidate will possess strong attention to detail, organizational skills, and the ability to thrive in a dynamic environment.

Key Responsibilities :

• Manage the Accounts Payable cycle efficiently, ensuring timely processing of vendor invoices for various real estate development projects.
• Verify and process vendor invoices accurately, adhering to company policies and procedures.
• Match invoices with purchase orders and receipts to validate accuracy and completeness.
• Monitor and respond promptly to inquiries in the Accounts Payable email inbox.
• Reconcile vendor statements meticulously, resolving discrepancies in a timely manner.
• Handle expense transactions with precision and attention to detail.
• Cultivate positive relationships with vendors by addressing inquiries and discrepancies professionally.
• Apply appropriate identifiers to vendor invoices based on project type and company guidelines.
• Ensure accuracy in project cost allocations and documentation related to Accounts Payable.
• Collaborate on special projects as assigned, demonstrating initiative and teamwork.

Preferred Qualifications :

• High school diploma or equivalent; additional education or certification in Accounting is advantageous.
• Proven experience (1-3 years) in Accounts Payable or a related field, preferably within real estate development or property management.
• Ability to thrive in a fast-paced environment with multiple projects and deadlines.
• Familiarity with invoicing processes and experience with Accounting ERP software preferred.
• Knowledge of Sales & Use tax, particularly in real estate transactions, is a plus.
• Proficiency in MS Office Applications Suite (Outlook, Excel, Word, PowerPoint).
• Strong communication skills and the ability to prioritize tasks effectively.
• Team player with the capability to work independently when necessary.
• Meticulous attention to detail with a commitment to accuracy.

Take the next step in your career as our client's Accounts Payable Specialist by applying today!

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.