Facilities Project Coordinator - JOB ID# 12565

Position Title : Facilities Project Coordinator

Job Summary : The Facility Project Coordinator is responsible for coordinating and managing various small-scale construction, renovation, and maintenance projects across multiple school sites.

This role also will support efficient operations within the facilities department. The ideal candidate should possess a blend of project management skills, administrative acumen, and the ability to effectively communicate with diverse stakeholders.

Key Responsibilities :

• Project Coordination :
• Plan, schedule, and oversee small construction, renovation, and maintenance projects within allocated budgets and timelines.
• Coordinate with contractors, vendors, and internal stakeholders to ensure project requirements are met.
• Conduct site visits to assess project needs, provide guidance, and ensure compliance with safety regulations.
• Maintain accurate project documentation, including contracts, insurance certificates, permits, floor plans and drawings, and progress report.
• Budget Management :
• Assist in the development and monitoring of project budgets including obtaining quotes, requesting purchase orders, and tracking deliveries.
• Track project expenditures, review invoices, and reconcile budget discrepancies
• Identify cost-saving opportunities and recommend budget adjustments as necessary
• Maintain inventory list of furniture, supplies, equipment and coordinate updating and replenishment as needed.
• Communication and Collaboration :
• Serve as a liaison between the facilities department, school administrators, staff, and external stakeholders including scheduling meetings, managing correspondence, and maintaining records.
• Communicate project updates, timelines, and requirements effectively to ensure clarity and alignment among stakeholders.
• Collaborate with other departments, such as finance and procurement, to streamline processes and achieve organizational goals.
• Prepare reports and presentations for various needs.
• Compliance and Safety :
• Research various relevant building codes, regulations, and district policies and ensure projects meet requirements.
• Ensure safety protocols and procedures are being followed to minimize risks to personnel and property during project execution.
• Stay informed about industry best practices, regulations, and emerging trends related to facility management and project coordination.

Qualifications :

• Bachelor's degree in construction management, facilities management or related field, or equivalent work experience.
• Proven experience in project coordination, preferably in a school district or educational setting.
• Strong organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and remain calm during exceptionally busy times.
• Excellent communication and interpersonal skills, with the ability to effectively collaborate with diverse stakeholders.
• Proficiency in project management software, Microsoft Office Suite, and other relevant tools.
• Knowledge of building codes, regulations, and safety standards.
• Attention to detail and a commitment to delivering high-quality work within established deadlines.
• Ability to work independently with minimal supervision, as well as part of a team.
30+ days ago