Executive Assistant

Core Responsibilities :

• Provide administrative portal and all Board of Directors activities, including coordinating board and committee meetings and communications;
• preparing and distributing agendas and meeting materials; recording and distributing minutes for assigned meetings; maintaining appropriate documentation and files;

managing and updating the Board portal, and ordering refreshments / meals for Board meetings.

• Schedules and coordinates meetings and events, including conference registration, travel and lodging, and other activities for the Executive Leadership team.
• Schedules and coordinates All Staff and other departmental / employee meetings and ordering refreshments / meals for Staff meetings.
• Creates and maintains accurate administrative files, documents, and electronic systems as necessary.
• Assists with the development and implementation of department policies and procedures, and monitors for revisions and updates.
• Assist with accounts payable by scanning invoices into the system and sending them to managers for approvals, order checks and envelopes as needed, and maintaining and managing POs for CEO review and approval.
• Provides consistent communication to the CEO, COO, and CDO to ensure that information and materials are provided to complete tasks and give clear updates on assignments (both pending and completed).
• Performs support duties for the administrative office including screening and distributing incoming and outgoing mail and faxes, making copies, maintaining an inventory of supplies and forms, and ordering supplies, as necessary.
• Serve as the main point of contact for Wasatch IT, as well as any IT orders, escalation of tickets, and maintaining stock of IT equipment.

The Executive Assistant will also track all equipment through asset management.

• Maintain confidentiality of highly sensitive information in all aspects of the
• Manage complex office administrative work requiring the use of independent judgment and initiative.
• Other duties as assigned.

Qualifications :

• 5 years experience working as an assistant supporting a C-Suite.
• Experience working for a busy Executive and someone who is used to scheduling a high volume of meetings.
• Well-organized, detail-oriented, with good follow-through and judgment on how to prioritize the CEO's time.
• Passionate about Fourth Street Clinic's mission to provide healthcare for the homeless community in Salt Lake City.

More about our benefit package :

Fourth Street Clinic aims to support employees across all aspects of individual wellness and has built a comprehensive benefits package to support this goal . Benefits include :

• 100% of the premium for individual h ealth i nsurance ;
• Affordable dental & vision coverage ;
• Health Savings Account with company match each payroll;
• Company-paid Life & Long-Term Disability insurance ;
• 3% employer contribution to 401(k), plus additional dollar-for-dollar company match of employee contributions up to 2% ;
• Generous paid time-off starting at 3 weeks / year for full-time employees ;
• 13 paid holidays , plus 2 personal holidays and 2 wellness days per year ;
• Tuition reimbursement ; and
• Employee Assistance p rograms .

Why Fourth Street Clinic?

According to the U.S. Department of Health & Human Services, many people in the United States don't get needed healthcare services due to barriers such as a lack of transportation, affordable housing, educational background, or discrimination.

Fourth Street Clinic is here to provide services to vulnerable individuals and families, reducing barriers caused by social determinants of health.

Fourth Street Clinic began in 1988 as a triage clinic with one part-time nurse, relying on hospital volunteers for patient treatment.

Today, Fourth Street Clinic operates with a staff of nearly 100 individuals and an eight-figure annual budget. Last year , we provided comprehensive health care to 5, 369 unsheltered individuals through more than 20,000 visits.

Fourth Street Clinic embraces diversity, equity, inclusion, and belonging at all levels of our organization, and we strive for every employee to feel comfortable being their authentic self at work.

We are committed to building a team with a variety of backgrounds, identities, and ideas. We value greater inclusivity which yields greater achievements, fosters belonging, and improves access to high-quality health care for all as an essential human right.

Apply now to join our expand ing team of dedicated, innovative, mission-driven staff who seek to deliver integrated health care to the most vulnerable members of our community !

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