Legal Operations Associate.

WHO WE ARE

Vox Medias Legal & Business Affairs team has an opening for a Legal Operations Associate to join our highly-motivated Legal Operations team.

We are seeking an individual who is detail-oriented, an excellent communicator, a quick learner, naturally curious, & innovative.

You will join a team whose mission is to partner within the Legal & Business Affairs team & across the organization to improve efficiency & productivity, optimize workflows, & proactively anticipate future needs.

The core functions of the Legal Operations team include knowledge & information sharing, building & maintaining systems, project management, data analytics, & managing legal team vendors.

This position reports directly to the Legal Operations Manager & will work alongside another legal operations professional.

This role is perfect for someone with an operations or administrative background who can manage cross-functional initiatives & is comfortable managing upwards.

The Legal & Business Affairs team is part of Vox Media, the leading modern media company. We guide our audience from discovery to obsession.

We inspire essential conversations about whats now, whats next, & whats possible.

As a community of journalists & storytellers, business professionals, creators, & technologists, we believe it is a moral & business imperative to amplify voices : to cultivate diversity, equity, & inclusion throughout our organization & media.

This applies to our candidates, our teams, our storytelling, our creative work, & our platforms, products, & partnerships.

WHAT YOULL DO

Systems Development & Maintenance

• Contract database management, including identifying & summarizing material terms & key dates of executed agreements, monitoring agreement expirations, & facilitating renewals.
• Maintain & evolve homegrown legal systems & processes to improve department efficiency.
• Manage the legal teams systems, including Airtable, Dropbox, DocuSign, & Zapier.
• Create & maintain automated workflows & processes.

Information Governance & Knowledge Management

• Update & maintain legal quick-reference & self-help resources, including contract templates, best practices guides, playbooks, wikis, & 101 documents.
• Manage the Legal & Business Affairs team intranet site & internal team hub.
• Proactively identify gaps in knowledge & write new articles for the intranet site.

Project Management

• Support and / or lead new projects for the Legal team.
• Assist with the development & execution of legal operations initiatives for the Legal team in collaboration with the Legal Operations Manager.

Paralegal Support

Assist with tracking & maintaining records related to litigation & other disputes.

WHO YOU ARE

• An operations or administrative professional OR someone curious about the legal operations field & willing to learn & develop their operational skills.
• Quick learner with strong analytical skills & impeccable attention to detail.
• Highly motivated & comfortable taking the initiative.
• Enjoys solving complex problems & embraces innovation & technology.
• Proven ability to independently identify areas of improvement & proactively escalate.
• Excellent communication & organizational skills, including clear & effective written & verbal communication.
• Proven ability to handle multiple projects & meet deadlines within a fast-paced environment.
• Ability to work effectively with individuals at all levels & across all areas of the organization & can effectively manage upwards.
• Creative, flexible, enthusiastic, innovative, & a can-do, no job is too small, team player attitude.
• Desired, but not necessary :
• Familiarity with low code automation tools such as Airtable or Zapier.
• PMP, Scrum, or other equivalent project management experience.
• 1+ years of experience at a law firm or in-house corporate legal team.

If you have what it takes but don't meet every single point in our job posting, please apply with a cover letter to let us know how you can bring your unique skills to the Legal Operations team.

WHERE YOULL WORK

This job is based in either Washington, DC, or New York. While we currently do not require Legal & Business Affairs team members to work out of the office regularly, team members are expected to be available to come into the office from time to time for meetings with other team members or key stakeholders.

WHY VOX MEDIA?

WHAT WE OFFER

This is a permanent, full-time position. This job is benefits-eligible. We pride ourselves in providing comprehensive benefits to support all of our employees wherever they are in life.

You can find more information about our benefits.

OUR DEI+ COMMITMENT

Vox Media is committed to building an inclusive environment where everyone can show up as their authentic selves & create their best work.

We recognize that great stories, platforms, products & services come from people with all manner of backgrounds & experiences.

We recognize that our commitments require ongoing work & sustained attention, as well as adaptation to new insights & best practices.

We keep our for the sake of accountability, transparency & communication. Learn more about our values, & our approach to corporate citizenship.

Vox Media is an Equal Opportunity Employer & qualified applicants will receive consideration without regard to race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law.

Vox Media will also consider all qualified applicants with criminal histories in accordance with applicable Fair Chance laws.

We are also committed to providing reasonable accommodations as part of the application process to candidates with disabilities.

If you require a reasonable accommodation as part of the application process, please contact our People & Culture team ().

WHAT COMES NEXT

Our recruiting team will go through applications in a timely manner. Please note that our recruiting team will only contact you from @ email addresses, never via text message.

Read more about how our recruiting team operates, & how to protect yourself from recruitment fraud,.

PAY TRANSPARENCY

The salary range listed below represents the minimum & maximum base pay for this position at the time of this posting. Final salary offered to the candidate selected for the position will be based on factors including but not limited to the candidate's skills & experience.