Property Administrator

Mark IV Capital is a privately held, growth-oriented real estate development and investment company headquartered in Newport Beach, CA.

focused on acquiring, developing, owning, and operating commercial real estate investments. The firm is seeking a Property Administrator to join its Texas team, working from our Round Rock office.

The Property Administrator will represent the firm onsite and be responsible for a variety of operational and administrative duties as they relate to the department of Real Estate.

The Property Administrator will act as a representative on behalf of the Company on assigned properties. This position is responsible for supporting the daily management of the Company’s commercial properties and regional office and general clerical duties.

The position reports to the region’s Asset Manager or Vice President.

Mark IV Capital values creativity and innovation and encourages its employees to develop solutions to the unique and varying challenges we face.

We respect and capitalize on our diverse attributes and abilities to maximize the effectiveness of the team. We support open communication and an informal, yet professional, work environment.

We offer competitive compensation, benefits, and opportunities for professional growth and development within a supportive and inclusive work environment.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Property Management Support

• Interface with tenants
• Conduct property walks
• Assist in maintenance and capital improvements at properties
• Assist in the management of Tenant Improvement projects
• Follow up with accounts receivable
• Update tenant / monthly reports
• Track and maintain Tenant / Vendor Insurance
• Updating and maintaining Tenant information (current phone numbers and emails, emergency contacts, etc.)
• Lease administration
• Assist in the management of new and existing contracts
• Assist in the annual budgeting process
• Provide assistance during tenant move-outs
• Review of Security Deposit refunds
• Update floorplans, as needed
• Assist with special projects
• Assist Management with inspections and violations
• Other duties, as assigned

Regional Office Operations

• Provide assistance, when needed, for submitting, maintaining, tracking, and filing documents related to vendors, consultants, contractors, tenants, and governmental entities.
• Provide office administration duties, to include answering telephone calls, tenant communication, ordering of office and kitchen supplies, and other functions, as assigned.
• Prepare and set up Regional Office to host events and presentations, including set up of technology.
• Arrange event / meeting logistics, such as meeting location, catering, and scheduling.
• Attend regularly scheduled Regional Team meetings.
• Other duties, as assigned.

Education / Experience

High School Diploma or GED equivalent, college degree preferred

1-3 years administrative assistance and / or customer service experience

Real Estate industry experience preferred

Excellent proficiency in Microsoft Office applications

Yardi accounting software knowledge preferred

Other Skills / Abilities

• Good interpersonal and organizational skills
• Excellent written and verbal communication skills
• Ability to meet deadlines
• Must be a self-starter and a go-getter
• Strong analytical and problem-solving skills
• Ability to greet the public in a cheerful and helpful manner
• A positive attitude
• Must have patience and professionalism
• Must be able to work both independently and in a team
• Must be detail-oriented, flexible, and multi-task oriented
• Keen attention to detail and ability to manage deadlines
• Self-motivated with a natural curiosity to dig for facts as issues / concerns arise
• Ability to follow directions from a supervisor
• Ability to understand and follow posted work rules and procedures
• Ability to accept constructive criticism

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.