Assistant to the Executive Director (Administrative Support Coordinator II)

Position Summary

Under the direction of the Executive Director of Housing, the incumbent possesses a thorough knowledge of university and housing office programs and policies, regulations, procedures, philosophies, and other programs in order to provide assistance and continuity of information to campus officials and to provide a professional support system for the Executive Director.

The Assistant to the Executive Director is also a member of the Office of Housing Administration team. In conjunction with the Executive Director, Associate and Assistant Directors, other managers, staff, and students, this position assists in carrying out the mission, vision, and values of the Office of Housing Administration and is responsible for supporting and contributing to an atmosphere that facilitates respect, inclusivity, collaboration, and growth.

The Assistant to the Executive Director has an entrepreneurial spirit, can work independently but is also collaborative when problem solving.

The incumbent is an energetic self-starter with a proven ability to diplomatically assess situations. The incumbent is inspired by the work towards implementing the strategic vision of the Office of Housing Administration’s mission.

The incumbent is skilled and confident in communications and has a solid reputation for customer service.

The incumbent is also technically savvy and comfortable working across various communication and outreach tasks, from strategic planning, scheduling, coordinating, and collaborating with the housing leadership team.

The incumbent is an exceptional communicator, a skilled multi-tasker, and a creative problem solver.

This is a full-time (1.0 time-base), benefits eligible, permanent / probationary position. This position is designated non- exempt under FLSA and is eligible for overtime compensation.

Standard SDSU work hours are Monday Friday, 8 : 00 a.m. to 4 : 30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The Office of Housing Administration (OHA) is a self-funded operation responsible for planning, providing, and administering housing operations, services, and facilities with over 100 employees and over 150 student assistants with an annual operating budget exceeding $136,000,000.

OHA provides housing for over 8,500 students in 25 communities with over 2 million sq. ft. of residential facilities. The OHA manages the operation of residence halls, apartments, and conference and event spaces.

The OHA supports the educational mission of the Residential Education Office (REO) while providing business operations for all housing-related functions in support of a quality environment to enhance the student educational experience.

For more information regarding the Office of Housing Administration, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.

Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.

Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical / vocational program, or their equivalents combined with several years of related office work experience.

Licenses and / or Certifications

Valid California Driver’s License or have the ability to obtain one within 10 days of hire.

Key Qualifications

• Experience working with students, parents, and campus stakeholders in a university setting.
• Bachelor’s degree in a related field is preferred.
• At least one year of administrative experience in post-secondary education is preferred.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,142 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range : $3,865 - $6,336 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement.

For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities.

This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.