Scheduler

West Haven Healthcare -

SUMMARY

Under the direct supervision of the Director of Staff Development and Director of Nursing, you are responsible for the design and implementation of staffing schedules for nursing personnel and scheduling of unit staff to ensure staffing needs are met in all nursing departments at all times.

ESSENTIAL RESPONSIBILITIES AND JOB FUNCTIONS

• Communicates frequently with the DSD and DON on a daily basis to maintain up-to-date knowledge on nurse staffing needs of the facility.
• Accurately schedules and posts monthly nursing schedules of all shifts.
• Stays in frequent communication with staff regarding shift assignments, call offs, covering shifts, etc.
• Utilizes computer software to prepare, change, and update the master schedule.
• Fulfills staffing vacancies in advance to ensure adequate coverage for all shifts.
• Reviews requests for sick time, vacation, maternity leave, Family Medical Leave Act (FMLA), and unpaid leaves of absence.
• Works with HR when scheduling modified work duty employees in accordance with work restrictions and facility policy.
• Keeps DON and DSD informed of personnel needs and scheduling difficulties.
• Communicates with unit managers and other management regarding floor orientation scheduling for newly hired employees in the nursing department.
• Keeps meticulous attendance records of call-offs and change requests.
• Reports staff members who accrue excessive absences and / or tardies.
• Meets staffing needs as instructed by the supervisor.
• Coordinates staff to meet nursing hour requirements.
• Schedules temporary staff from registry as approved by Administrator.
• Schedules within the guidelines of the budget.
• Assists with in-services as needed or requested.
• Assists in providing facility tours to newly hired employees.
• Develop and maintain a good working rapport with interdepartmental personnel, as well as other departments within the facility.
• Maintain confidentiality of all pertinent employee information.
• Assist with record keeping for facility in-service education, and orientation classes for newly hired personnel.
• Assist with applicant calls and coordinating interviews as deemed appropriate.
• Completes other duties as assigned.

EDUCATION / EXPERIENCE

To perform this job successfully, an individual must be able to fulfill each essential duty with a strong degree of professionalism.

This position requires a detail-oriented professional with excellent communication skills. The requirements listed below are representative of the knowledge, skill and / or ability required.

Must minimally possess a High School diploma.

Staffing experience required in a Long-Term care setting.

Nursing experience preferred, but not required.

LANGUAGE / REASONING AND INTERPERSONAL SKILLS

Must possess ability to speak, read and write English effectively.

Must possess emotional maturity, reliability, tact, integrity, and good judgment.

Must possess an understanding of facility’s goals and philosophy.

Must possess good problem solving skills with ability to plan, organize, and execute work activities independently.

Must possess ability to interact effectively with team members, residents, families and visitors.

Must possess knowledge of accreditation and licensing standards as they apply to resident care and safety.

PHYSICAL DEMANDS / WORK ENVIRONMENT

The demands and environment described here are representative of those that must be met by an employee to successfully perform the functions of this job, Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

The physical demands and work environment described herein is representative of those that generally must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work primarily involves standing, walking, twisting, reaching, bending / stooping, as it relates to standard office activity.

Vision abilities required by this job includes good vision and depth perception, both near and far as well as ability to distinguish basic shades and colors.

The noise level in the facility work environment is usually moderately quiet; however, at times, due to the nature of clients treated at this facility, occasional loud outbursts by residents may be expected.

The employee is required to hear within normal range and at a conversation level.

The employee is required to have the ability to express or exchange ideas frequently and the ability to understand communication of others with or without adaptive devices.

This position requires performing simple repetitive tasks regularly and performing complex or varied tasks often.

This position requires that employee have the ability to make generalizations, evaluations or decisions using independent judgment without immediate supervision.

This position requires the employee to work minimally 8 hours per day, five days per week. Additional hours and days may be necessary to ensure adequate operations of the facility.

This position may require the use of a computer for up to 4-6 hours per day.