Temporary Administrative Assistant

Description

Temporary Employee - Non-Exempt

This position will support the administration of the Master of Science in Health Policy Research (MSHP) and the National Clinician Scholars Program (NCSP).

This position is in-person, three days per week, up to 20 hours per week. Interest in public health, medicine or nursing a plus but not required.

Administrative Support for MSHP and NCSP :

Assist with general academic program administration, including but not limited to :

• Support admissions process for MSHP and NCSP.
• Draft and proof correspondence, edit documents, assist with PowerPoint presentations.
• Management of Canvas course sites.
• Database maintenance, data collection, and data entry using Excel, RedCap, Qualtrics, etc.
• Website updates and social media posts.

Assist with Classes, Meetings, and Events :

• Assist with weekly catering (receive, set-up, and break down).
• Event planning assistance : scout locations, make inquiries, schedule events, send invites, track RSVPs, on-site event assistance.

Manage database of local event spaces and team building activities, create relationships with vendors.

Order supplies, swag, graduation gifts, communicate with vendors.

Office Management and Facilities Oversight :

• Manage inventory of office supplies and assets such as copiers and printers.
• Troubleshoot classroom technology issues, manage general AV requests, collaborate with University technical support staff.
• Facility service requests.
• Receive and distribute mail.

Other duties as assigned per the needs of the Associate Director and Program Coordinator.

Qualifications :

Ideal candidate will have experience in an academic setting, and function well independently as well as collaboratively.

Ideal candidate will have superior organizational and communication skills, and excellent customer service skills.

Required skills include MS Office (Outlook, Power Point, Excel, Word), Google suite, Zoom, and openness to learning new software / systems as needed

Optional skills : Canvas, RedCap, Canva, Qualtrics, Drupal, ModX, social media

Resume and cover letter required with application

Targeted Pay Range : $20 / hr- $25 / hr

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$7.25 - $25.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.