Learning & Development Project Specialist

Heidrick & Struggles (Nasdaq : HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations.

In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.

Below, you will find a complete breakdown of everything required of potential candidates, as well as how to apply Good luck.

Job Description : The Role :

The Role :

The Learning & Development Project Specialist plays a critical role within the Learning & Development (L&D) team, driving the execution of key learning initiatives and ensuring the efficient delivery of training programs across the organization.

Reporting directly to the Director of Learning & Development, this role requires a creative thinker who can manage complex projects, collaborate with diverse stakeholders, and continuously improve L&D processes to align with business needs.

Responsibilities :

• Work with the Global Learning & Development team in project managing various companywide and business-specific learning programs.
• Create and send out training invitations and training event-related communications, set up Zoom meetings and training sessions, book internal / external venues and manage logistics for all learning programs globally, including training room setup, catering, materials creation / preparation, attendance scheduling, tracking and follow-up, including creating and managing training evaluations.
• Conduct analysis on learning programs : attendance (and tracking through the LMS), learning hours completed across the Firm globally, feedback on learning programs including trend analysis.
• Oversee the logistical aspects of L&D programs, including scheduling, resource allocation, and coordination with trainers and facilitators.
• Develop and manage the annual L&D calendar, ensuring alignment with organizational goals and employee needs.
• Implement and refine operational processes to improve efficiency and effectiveness in program delivery.
• Provide project management support to Learning and Development initiatives as directed.
• Manage the Learning & Development Mailbox.
• Work with vendors to process all invoices and legal documents through appropriate internal channels.
• Continuously evaluate and improve L&D processes and systems to enhance efficiency and effectiveness.
• Prepare regular reports on L&D metrics and insights.
• Provide Intranet support adding and changing programs, tools and content on the Learning & Development Intranet pages.
• Virtual Zoom training production - This includes managing participant engagement tools, like polls or Q&A sessions, sharing slides / audio and coordinating with presenters.
• Assist program leaders with side design and content creation.
• Other duties assigned as needed.

Required Qualifications :

• Bachelor's degree.
• Minimum of four-years of experience in a corporate Learning and Development function.
• Previous LMS experience required.
• Advanced MS Word, PowerPoint and Excel skills.
• Ability to work under pressure, balance multiple tasks and priorities.
• Excellent communication skills verbal, written and listening.
• Strong interpersonal skills with the ability to build strong relationships with team members and key stakeholders.
• Experience dealing with people at all levels of an organization.
• Resourcefulness and strong problem-solving skills.
• Strong attention to detail.
• Budget management experience.
• Willingness to travel 10-15%.

Preferred Qualifications :

• Workday Learning experience.
• Professional services background preferred.
• Ability to analyze data and generate actionable insights.
• Ability to work collaboratively in a fast-paced, dynamic environment.

Pay Range Guidelines for this Position :

The salary range for this position is 80000 USD to 90000 USD. Compensation is based on several factors including but not limited to education, work experience and skills.

In addition to your salary, Heidrick & Struggles offers discretionary bonuses (subject to eligibility requirements) and a comprehensive benefits package including : medical, dental, vision, disability leave, parental leave, paid time off and 401k contribution (all benefits are subject to eligibility requirements).

Note : we have a location based compensation structure; there may be a different range for candidates in other locations.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities.

All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

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