Site Administrative Assistant

Overview :

TekWissen Group is a workforcemanagement provider throughout the USA and many other countries inthe world. Our client is a trusted engineering construction andproject management partner to industry and government.

Differentiated by the quality of their people and their relentlessdrive to deliver the most successful outcomes they align theircapabilities to their customers objectives to create a lastingpositive impact.

Since 1898 they helped customers complete morethan 25000 projects in 160 countries on all seven continents thathave created jobs grown economies improved the resiliency of theworlds infrastructure increased access to energy resources andvital services and made the world a safer cleaner place.

Job Title : SiteAdministrative Assistant

Location : Evansville IN 47701

Duration : 7 Months

Job Type : Contract

Work Type : Onsite

JOB DESCRIPTION :

• This position is fora Site Administrative Assistant to provide allaround administrativesupport to the Client Solar Project.
• The worklocation for this assignment is Client location.
• Relocation assistance is not authorized for thisposition.
• The Site Administrative Assistantprovides a wide variety of administrative support services to theproject manager project document manager and jobsite team as wellas coordinating with all departments and disciplines whileexercising a high degree of initiative discretion confidentialitydiplomacy professionalism flexibility accuracy and knowledge ofprotocol.
• The Site Administrative Assistantwill report to and receive direction from the Project Manager (PM)and the Project Document Manager (PDM) and will be required tobalance administrative responsibilities along with otherresponsibilities including collecting site documents scanning sitedocuments and coordinating vehicle maintenance.
• These responsibilities of the role will requirecoordinating with the PM and PDM to prioritize work.#LIKL1

MajorResponsibilities :

• Receives and screens phone calls visitors and directsthem to the appropriate parties.
• Completesbusiness independently as appropriate. Ensures coverage inabsence.
• Composes and distributes complexcorrespondence using Client standard word processing systems orother software applications.
• Keeps abreast ofkey issues commitments and priorities of manager.
• Often researches information and compiles summaryreports.
• Reviews accuracy and format ofoutgoing documents which require manager approval.
• Coordinates requests from client manager and inhousestaff. Determines action on important or emergency matters or knowswhom to contact in absence of manager.
• Maintains file of important matters for manager attentionupon return. Assists staff in certain procedures.
• Coordinates with all functions at the jobsite to ensureall project documentation is scanned (as necessary) and transmittedto the Project Document Manager to be input into Aconex.
• Supports site audits of the document managementprogram.
• Stay current on all documentmanagement governance documents and documentation qualityrequirements.
• Perform quality selfassessmentsof documents input into Aconex.
• Collectsreviews and distributes incoming hard copy and electronic mail.Independently handles mail not requiring manager attention.

Reviewsoutgoing mail to ensure accuracy and proper format.

• Coordinates complex travel arrangements including detailsof business plans. Prepares itineraries and expensereports.
• Coordinates meetings arranging forfacilities equipment and catering. May prepare and distributenotices agendas information packets and minutes.
• Independently maintains a hard copy or electroniccalendar for responsible manager(s).
• Developsand guides the implementation of office procedures and of filingand recordkeeping systems.
• Performs otheradministrative or clerical duties as assigned.
• Performs proxy services as requested.
• May manage vehicle mileage logs vehicle parking passassignment.
• Handles facility coordination andbadge issuance.
• Deploys IT equipment to newteam members.

Educationand Experience Requirements :

• Must have minimum of 5 years officeadministrative / secretarial experience.
• Experience must have been obtained within the past 7years.
• Must have the right to work and remainin the United States without visa sponsorship.

Required Knowledge Skills andAbilities : .

• Must be ableto demonstrate basic to intermediate proficiency using MicrosoftExcel Outlook PowerPoint and Word.
• Must haveexcellent written and verbal communication skills includingspelling grammar punctuation and proper use of syntax.
• Skills assessments may be administered to evaluateproficiency.
• Must be able to always provideclear communication to other personnel in a professionalmanner.
• Must be able to perform multiple taskswhile meeting deadlines.
• Must hold a validdrivers license.
• Must be willing and able towork overtime with little or no notice.

TekWissen Group is anequal opportunity employer supporting workforce diversity.