Facilities Coordinator (AS)

Summary

Under general supervision of the Risk & Facilities Manager, this position is responsible for the oversight of all Associated Students’ ( AS ) facilities & property, including maintenance, vendors, project management, vehicle fleet, and capital improvement projects.

This position will supervise student assistants.

Duties

Facilities and Maintenance Coordination

• Serves as Facilities Coordinator for the Children’s Center and Sustainability Center buildings, as well as AS-leased facilities and storage facilities.
• Acts as the liaison with Sustainability Center tenants, and USU Facilities Maintenance department.
• Responsible for overseeing grounds and building maintenance; custodial cleaning services; security; space management; planned and preventative maintenance of HVAC, office, and recycling yard equipment.
• Develops and maintains working relationships with key internal and external partners to achieve collaboration and results through innovation and optimization of processes and procedures (PPM, USU, Environmental Health & Safety, etc.).
• Coordinates and oversees security, alarm and fire suppression / detection systems and ensures compliance with applicable building, fire, electrical, mechanical system standards and codes.
• Develop, review, and assess proposals to meet conservation and energy efficiency needs.
• Research, implement, and maintain a dash board to monitor water conservation, energy efficiency, and sustainability progress of organization’s buildings (e.

g., Children’s Center, Sustainability Center) and other rental facilities in coordination with the building landlord.

• Initiate and oversee planned maintenance programs for a variety of office equipment.
• Monitor access and cleanliness of storage areas.
• In collaboration with Children’s Center and Sustainability Center administrators, develop and oversee coordination of facility operations and procedures of the Children’s Center and Sustainability Center including program manuals, equipment and facility maintenance manuals.
• Oversee utilization and maintenance of AS vehicles, including electric cart driver training and certification.
• Inspects construction and installation progress on facility equipment, tenant improvements, and capital improvements projects.
• Coordinate, conduct, and document periodic facility inspections and corrections to any potential safety issues

Operations

• Oversee the adherence to all risk management aspects in AS owned and leased facilities and storage areas (e.g., vehicle use, hazardous materials handling, lifting, ergonomics, forklift driving, baler operation trainings).
• In collaboration with the Risk & Facilities Manager, and Children’s Center and Sustainability Center administrators, monitor facility management program budgets and modify work projects and budgets as appropriate.
• Research, development, and implementation of process improvement projects and work standards that maximize productivity, efficiency, and effectiveness of operations.
• Assists Risk and Facilities Manager with negotiating contracts with operations and facility suppliers and vendors.
• Coordinate and oversee all suppliers billing and contracts with Accounting Department, Risk Management, and other pertaining departments throughout campus.
• Assure compliance with all state and local health, work and facilities requirements.
• Develop and implement methods and procedures for monitoring projects, researching findings, creating progress reports, and informing partners of status to ensure collaboration on projects.
• Plan and work collaboratively with internal and campus partners in project management activities for a variety of projects.

Supervise Facilities Student Assistants

• Recruit, hire, orient and supervise student employees who will assist in facility maintenance and operations,
• Oversee and evaluate yearly performance evaluations and monitor professional development.
• Assure high level of professionalism that involves clear expectations, transparency, and empowerment

Performs other duties as assigned.

Qualifications

Experience :

Two or more years of experience in facilities management, sustainability, education or management. Managing projects and having understanding of building construction and associated trades.

Advanced knowledge of policies, procedures, and outside regulations pertaining to facilities management. Sound knowledge of health, safety and environmental regulations.

Experience in construction, maintenance and all facets of facility operation. Supervisory experience preferred.

Minimum Qualifications :

Possession of a current, valid California driver’s license and California State minimum required insurance coverage. Ability to lift up to 40 lbs.

Possess strong communication and interpersonal skills. Proficient in Microsoft Word, Excel, Outlook, Access. Possess the ability to interpret and analyze data (budgets, spreadsheets, architectural layouts, and technical information).

Strong technical ability to manage operating costs. Understanding and knowledge of Energy or Building management systems (BMS).

Knowledge of and experience in doing internet research particularly related to vendors, building related furnishing and equipment warranties and / or use, facilities management best practices.

Preferred Qualifications :

The following qualifications are preferred but not required to be considered for the position :

Ability to operate a forklift, electric cart, pressure washer, and / or other material-handling equipment. Bi-lingual. Certification as facility manager (CFM) and / or additional industry certifications.

Working knowledge of Mechanical, Electrical, and HVAC systems.

Bachelor’s degree from a 4-year college or university in Business Administration, Facility Management, Environmental Engineering, Construction Management, or a job-related field is preferred but not required.

Pay, Benefits, & Work Schedule

This position is employed through Associated Students (AS). AS offers an excellent benefits package including Medical, Dental & Vision insurance, Life Insurance, Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program and more.

The range position is $23.14 - $28.93 per hour. The anticipated hiring range : $23.14 - $28.93 per hour, dependent upon qualifications and experience.

HOURS : Full-Time, Non-Exempt at 40 hours per week; schedule is generally Monday Friday during business hours but periodically varies to accommodate working evening and weekend events.