Office Services Assistant

Summary :

Provides assistance to the Office Services Manager regarding facilities management related matters.

Duties and Responsibilities :

Handles administrative functions which can include revising forms, memos, documents etc. for the Office Services Manager and Assistant Facilities Manager.

Responds to employee requests / complaints and communicates related issues best handled by building engineering staff via proprietary software.

Performs follow-up functions to ensure problem resolution.

Coordinates daily facilities requests

Coordinates & documents repairs that are outside the scope of building engineers with appropriate vendors. Performs follow-up functions to ensure problem resolution.

Liaison with building management i.e. temperature complaints, freight reservations, etc.

Assists with planning and / or coordination of moves, equipment installations, etc.

Assigns visitor offices

Maintains shared departmental Outlook calendar.

Answers incoming calls for the Office Services Helpline.

Prepares and documents vendor invoices for manager approval.

Coordinates information for life safety, vacation schedules, etc.

Other duties as assigned.

New York Applicants (and roles reporting to New York) : Salaries may vary by location. In New York, the estimated target salary range of this role is $61,000 $72,000 in addition to bonus eligibility and a comprehensive benefit package.

Salary determinations are made based on numerous factors, such as, but not limited to, the relevant market and the skill, experience, class or graduation year, and education of the selected candidate.

Qualifications :

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below.

The requirements listed below are representative of the minimum knowledge, skill, and / or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.

If you need such an accommodation, please email (current employees should contact Human Resources).

Education and / or Experience :

Required :

High school diploma or general education degree (GED)

Two years of general office experience

Thorough knowledge of Microsoft Word and Excel

Ability to type 40 wpm

Preferred : Bachelor Degree

Bachelor Degree

1 + years of facilities management experience

Working knowledge of Adobe Acrobat

Experience working with vendors that perform facilities management related services

Other Skills and Abilities :

The following will also be required of the successful candidate :

Strong organizational skills

Strong attention to detail

Good judgment

Strong interpersonal communication skills

Strong analytical and problem-solving skills

Able to work harmoniously and effectively with others

Able to preserve confidentiality and exercise discretion

Able to work under pressure

Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer