Document Control Specialist

At Antora, we're on a mission to stop climate change. And we can't do that unless we tackle the 30% of global emissions that come from industry.

All candidates should make sure to read the following job description and information carefully before applying.

Antora is unlocking zero-emissions industrial energy, cheaper than fossil fuels. Antora's thermal batteries store energy from renewables as heat for days on end, delivering that stored energy as heat and power at the scale and temperatures that large industrial operations demand.

We're on a path to eliminate gigatons of emissions while strengthening domestic manufacturing, curbing industrial air pollution, and enhancing America's clean energy leadership.

We are growing our company with people who put team and mission first, value connection through laughter and joy, and build with humility and openness.

We are committed to continue building a diverse, passionate, and creative team dedicated to a future where every industrial facility, everywhere on earth, is powered by abundant, low-cost, zero-emissions energy.

Position Summary

As the Document Control Specialist, you will be responsible for developing and maintaining document transmittals, records, and systems for Antora's first commercial scale projects.

You will ensure all involved parties across Antora, Antora's customers, Antora's supply chain partners, EPC partners, project financiers, insurers, and authorities-having-jurisdiction receive accurate and timely project documentation spanning across equipment specifications & drawings and issued-for-review / bid / construction packages.

Roles & Responsibilities

• Develop and implement document control procedures for Antora's commercial projects.
• Manage the distribution and tracking of all project documentation.
• Process and maintain revision history of supplier, vendor, and sub-contractor drawings, documents, and data.
• Perform project document control activities such as ECN (Engineering Change Notice), managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring and logging squad checks.
• Ensure all documents are accurately stored and easily accessible to relevant parties.
• Coordinate with internal and external stakeholders to ensure timely submission and receipt of documentation.
• Maintain a comprehensive document control system that supports project needs.
• Manage RFIs, Submittals, Payment Applications, Change Order Processing, etc using web-based Construction / Engineering Management Information Systems.
• Regularly review and update document control processes to improve efficiency.
• Train team members and external partners on document control systems and procedures.

Key Qualifications

• Bachelor's degree in a relevant field (e.g., Engineering, Business Administration).
• Minimum of 5 years experience in document control, preferably within the EPC (Engineering, Procurement, and Construction) industry.
• Proficiency in document control software and tools.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work collaboratively with diverse teams.

Additional Qualifications Desired

• Experience with setting up new document control tools and processes.
• Certification in document control or project management.
• Familiarity with project management software.

Work Location : Onsite - San Jose, CA

Salary Range : $42.30 - $55.28 USD / Hour

Salary Basis : Hourly

This job posting contains the salary range that Antora Energy believes it would be willing to pay for the posted job. The actual salary offered will be determined within the posted range based on a candidate's experience, credentials, and expertise as they pertain to the requirements of the position.

In addition to a competitive base salary, Antora Energy's Total Rewards program includes a premium health benefits package with life and disability insurance, a 401K plan, a flexible spending account, industry leading paid time off policy, providing a flexible and inclusive holiday observance, as well as paid volunteer time off.

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