Assistant to the Executive Director for Enrollment Services & University

Job Title Assistant to the Executive Director for Enrollment Services & University Division Division of Enrollment Management & Student Success Department Office of the Registrar Position Category Staff FLSA Non-Exempt Pay Range 11 Salary Range $45,635 - $62,968 (with potential growth to $80,321 / year) Fund Source Federal / Grant Job Summary Performs executive-level administrative duties to support the Executive Director for Enrollment Services & University Registrar.

This position serves as the principal administrative contact for the Executive Director for Enrollment Services & University Registrar.

It will be responsible for developing and operating effective systems for managing the administrative needs of the Executive Director and University Registrar.

Job Duties Duties & Responsibilities :

• Serve as the principal administrative contact for, and perform executive level administrative duties for, the Executive Director for Enrollment Services & University Registrar.
• Serves as a point of contact by welcoming guests, students, parents, faculty, and administrators by greeting them in person or on the telephone;

answering or directing inquiries; and using multiple communication platforms, including email, telephone, instant message, fax, etc.

• Assist with coordinating meetings and preparing agendas and presentations for the Executive Director and University Registrar.
• Attend select meetings with the Executive Director and University Registrar to take minutes and follow up on action items.
• Manage the Executive Director and University Registrar’s calendar and travel arrangements / reimbursements; respond quickly and efficiently to a high volume of scheduling requests and changes.
• Receive and process incoming communication to the Executive Director and University Registrar.
• Draft and edit correspondence and documents in support of the Executive Director and University Registrar
• Assist in the research, analysis, and preparation of reports in support of the Executive Director and University Registrar.
• Independently manage special projects as assigned by the Executive Director and University Registrar.
• Assist in monitoring the Executive Director and University Registrar’s email account and general office email accounts;

review, triage, research, and respond to inquiries as necessary.

• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, and verifying receipt of supplies.
• Serve as purchasing card holder and budget officer for the offices under the supervision of the Executive Director.
• Assists with hiring, training, and supervising the student workforce, supporting the offices under the supervision of the Executive Director.
• Maintain confidentiality of records information and adhere to FERPA standards.
• Other projects and duties as assigned.

Requested Minimum Qualifications EDUCATION :

Bachelor’s degree required.

EXPERIENCE :

A minimum of 3 years of related administrative / executive assistant and office management experience in positions that demonstrate the ability to work independently, solve problems, and exercise independent and mature judgment is required.

Other Preferences for Consideration

• Master’s degree preferred.
• Experience in a higher education setting is strongly preferred.
• Bilingual in Spanish is a plus.

Knowledge, Skills & Abilities Knowledge, Skills & Abilities

• Knowledge, or ability to learn, about the institution and the operations of enrollment management and student services offices.
• Demonstrated proficiency in, or ability to learn, the University’s administrative records system (Banner) and additional applications.
• Intermediate to advanced skills with the Microsoft Office Suite and the Google Platform.
• Ability to manage multiple priorities with frequent interruption and remain calm under pressure.
• Ability to perform with minimum supervision in a high-volume work environment.
• Ability to appropriately handle sensitive and confidential information / materials.
• Ability to think quickly and pivot as needs arise.
• Ability to maintain a mature, professional, and competent demeanor in all situations.
• Ability to prioritize and juggle multiple tasks under tight deadlines.
• Ability to work well with a team and to make decisions independently; to exercise discretion and judgment in areas of responsibility.
• Creative approach to problem solving.
• Excellent written and oral communication skills.
• Highly detailed-oriented.
• Exceptional organizational skills.
• Superior interpersonal skills, with demonstrated experience in an institutional / educational environment utilizing a customer-oriented and service-centered attitude.

Physical Requirements

• Ability to move about campus to attend / conduct meetings within the Morgan State University community.
• Ability to interact via telephone, in person, and via electronic media.
• Ability to work in a typical office environment requiring extended periods of time sitting and working at a computer daily.

Additional Position Notes

• Full-time on-site position, Monday through Friday, 8 : 00 AM 5 : 00 PM, in alignment with Morgan State University’s official hours of operation.
2 days ago