Executive Assistant

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Information Officer (CIO) and the IT department.

The successful candidate will be a key member of the team, responsible for managing administrative tasks, coordinating schedules, and facilitating efficient communication both internally and externally.

Responsibilities

• Calendar Management : Schedule and coordinate meetings, appointments, and travel arrangements for the CIO and IT leadership.
• Communication Liaison : Act as a primary point of contact for internal and external communications, including screening calls, managing emails, and responding to inquiries on behalf of the CIO and IT department.
• Document Management : Prepare and distribute documents, presentations, and reports as needed, ensuring accuracy and confidentiality of information.
• Meeting Coordination : Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items to ensure timely completion.
• Vendor Management : Coordinate with vendors and suppliers as needed, including managing contracts, invoices, and procurement processes for IT-related services and supplies.
• Expense Management : Track and reconcile expenses, process invoices, and maintain accurate records of departmental spending.
• Information Management : Maintain organized filing system (SharePoint / Teams) ensuring easy access to information and compliance with data security policies.
• Special Projects : Assist with special projects and initiatives as assigned by the CIO, providing support and expertise to help achieve departmental objectives.

Requirements

• Bachelor's degree in business administration, information technology, or related field preferred.
• Proven experience as an executive assistant or similar role in a fast paced environment preferably in a technology or IT-related environment.
• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
• Proficiency in Microsoft Office suite (especially Excel and PowerPoint).
• Discretion and confidentiality when handling sensitive information.
• Flexibility and adaptability to changing priorities and deadlines.
• Strong attention to detail and accuracy in all aspects of work.

What CRH Offers You

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• A diverse and inclusive culture that values opportunity for growth, development, and internal promotion
30+ days ago