Executive Assistant

Through all of our incredible years, we’ve remained committed to our 5Ps :

• Our promise To WOW each and every customer.
• Our products Natural, novel and delicious.
• Our places Stores, vans and .
• Our People Both our corporate and in-store employees.
• Our purpose To celebrate what’s good in life.

Purpose :

The Executive Assistant for the office of the CEO plays a pivotal role in ensuring the smooth and efficient functioning of the executive office.

By supporting routine daily tasks such as ordering lunch, coordinating travel, and scheduling meetings, this position enables the CEO to focus on strategic initiatives and leadership.

Location : This position will work onsite out of our home office in Sandy Springs, GA Monday-Friday.

What that looks like day to day :

Calendar Management : Efficiently manage the CEO's schedule, including scheduling and coordinating meetings, appointments, and travel arrangements.

This requires interaction with both internal and external executives and assistants, as well as consultants and business partners

• Travel Coordination : Arrange travel itineraries, accommodations, and transportation for the CEO, both domestically and internationally
• Meeting Preparation : Prepare meeting agendas, materials, and briefings to ensure the CEO is well-prepared for meetings and presentations
• Document Management : Organize and maintain important documents, reports, and files, ensuring easy access and retrieval when needed
• Information Flow : Ensure timely and effective flow of information to and from the CEO's office, keeping them informed of critical developments
• Follow-Up : Track action items and deadlines resulting from meetings and initiatives, ensuring that the CEO is aware of and follows through on commitments
• Confidentiality : Maintain the highest level of discretion and confidentiality regarding sensitive information and discussions
• Personal Tasks : Occasionally assist with personal tasks and errands for the CEO, such as ordering lunches, managing personal appointments and / or handling household-related matters
• Relationship Building : Build and maintainrelationships with internal and external key contacts and stakeholders who work closely with the Office of the CEO
• Emergency Response : Be prepared to handle urgent matters or crises, providing support and assistance as needed, including nights and weekends as needs arise
• Continuous Improvement : Identify opportunities to streamline processes, improve efficiency, and enhance the productivity of the office of the CEO
• Professional Development : Stay current with industry trends and best practices for executive support to continuously enhance skills and knowledge

Requirements

• 2-3 years' experience supporting executive leadership
• Complex calendar management experience
• Experience scheduling domestic and international travel arrangements for management required
• Experience assisting management with the creation of PowerPoint presentations.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.

About You :

• Quick thinking and the ability to find solutions to unexpected challenges are vital in this role.
• The CEO's office can behigh pressure and fast pace. Resilience, and being able to handle stressful situations with composure are valuable traits.
• Understanding the CEO's vision and goals and aligning your support with those objectives is essential.
• The ability to find information, contacts, and resources quickly can save time and add value to the CEO's work.
• Small details can make a big difference. Youshould have a keen eye for detail to ensure nothing is overlooked.
• Ability to juggle multiple tasks simultaneously. The ability to prioritize and manage these tasks efficiently is key.

What We Offer :

• Onsite work environment with work from home flexibility, fostering collaboration and relationship building with peers, cross-functional partners and leadership
• The stability and resources of an industry-leading company successfully operating for 25 years, with the agility and innovation of a startup, allowing you to make a significant impact and shape our future.
• Growth & Development Each team member has visible and immediate impact on the business, offering abundant opportunities for personal and professional growth as we scale in size and sophistication
• Healthcare plans that include health / dental / vision insurance, K Plan, company paid life insurance and short-term disability, flexible spending account options and more
• Paid time off, including sick days & holidays to support work life balance
30+ days ago