Administrative Specialist II

Description

SummaryUnder general supervision the purpose of the job is to perform and / or oversee a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, specialized recordkeeping and database management, and / or specified information gathering projects and tasks.

Coordinates specified administrative activities and reports across several organizational units within the related department.

Performs related work as directed.

Minimum Education :

• High School education or equivalent required.
• An equivalent combination of experience and education may be considered.

Minimum Experience / Training :

One to three years of administrative support, office, or related experience required.

Essential Functions :

• Daily- 25% : Provides administrative support for several organizational units within the department, i.e. filling, answering telephones, assisting visitors, incoming and outgoing correspondence, and resolving concerns and inquiries of vendors and end users.
• Daily - 20% : Oversees and / or performs a range of diverse administrative activities; serves as a central point liaison with other departments and external constituencies in the resolution of a variety of day-to-day administrative and operational issues.
• Daily- 10% : Utilizes knowledge and understanding of underlying operational processes to create, compose and edit technical and / or administrative correspondence and documentation
• Daily - 10% : Schedules and coordinates meetings and events; maintains calendars, appointments and / or other similar activities.
• Daily - 10% : Prepares routine correspondence utilizing office software, templates, and existing form letters.
• Weekly -10% : Initiates and maintains requisitions, disbursements for the department's purchases to initiate the purchasing process.

Including processing and reconciling travel expenses. Performs database management and maintenance, ensuring data accuracy

• Daily -10% : Researches and gathers information for projects and assist with the development of college wide reports.
• Daily -5% : Other duties as assigned.

Knowledge, Skills, and Abilities :

• Provides basic training to student workers and part-time employees on standard operating office procedures
• Contributes as a team member
• Requires computer skills; e.g. data entry and email.
• Basic Internet skills for research. Basic skills on Microsoft Office Suite required.
• Solid communication skills (both written and oral) in order to represent the work area.

Competencies : Respect for Others

Respect for Others

Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College.

Maintains professionalism and contributes to a cohesive work environment

Teamwork

Cooperates and collaborates with individuals & groups that support the mission and values of the College

Contributes to an inclusive, respectful, and empowering working environment that welcomes varying perspectives

Flexibility & Adaptability

Adapts approaches as situations in the work environment change. Supports change based on the environmental needs, emerging technologies, and system upgrades

Technical Expertise

Effectively applies concepts, theories, methods, tools, techniques, and expertise in administrative and clerical support

Continuous Improvement & Learning

Actively develops one’s own skills and explores opportunities for personal learning and continuous development within the job’s functionality and in support of the goals and mission of the department, division, and College

Position Time Type

Part time

Position Number

P0082410

Department

TRIO SSS Grant Central

Salary Range

$12.00 - $19.01 (hourly rate commensurate with education and experience)

Posting End Date

Work Schedule

Monday - Friday