Job Details
Description
AIMS Companies is currently searching for an Administrative Assistant.
New Hire Sign-on Bonus Program of up to $1500
Immediate start !
Our Administrative Assistant assists in the organization and coordination of overall office administration for the branch.
This position will report directly to the Regional Admin.
Primary Objective :
This position is responsible for assisting in the organization and coordination of overall office administration.
Essential Duties :
Typical duties include, but are not limited to :
- Answering Phones and directing to appropriate party
- One-Call Duties (coordinate calls, schedule onsite excavation, process tickets using iMaps application, ARCGIS, Google Earth)
- Typical office duties; filing, shredding, supply ordering, etc.
- Utilizing basic Microsoft programs ( Word, Excel, etc.)
- Filing alphabetically and sequentially
- Assistance with payroll
- Data Entry
- Tracking man hours
- Assisting with Accounts Payable
- Coding out expense spreadsheets
- Assisting Office Manager in other duties as they arise
- Occasional errands for the office
This list is not a full description of the duties of the position. Other duties may be assigned as needed to support the company’s operational needs.
Qualifications
Requirements :
- Ability to communicate in English both verbally and in writing.
- Experience with payroll programs such as SAGE 300CRE and / or Paycom.
- Advance computer skills and proficiency in Microsoft Office Products.
- All applicants must have a clean driving record and must be 18+ years old.
- A pre-employment drug test and background check is required.
- High school diploma or GED required and at least 1 year of experience.
- Ability to lift and carry items weighing up to 5 lbs, walk without assistance, sit, bend, stoop,kneel, and stand for extended periods of time.
Preferred qualifications include :
- Above-average customer service and communication skills.
- Strong problem-solving and decision making ability.
- Capable of working under time constraints to ensure critical deadlines are met.
- Be polite, considerate and have a positive attitude.
- Knowledge of state one-call agency program regulations.
- Conducting oneself in professional manner.
- Be detail-oriented and well organized.
- Be polite, considerate and have a positive attitude.
- Proven ability to work well with others
- Have a good work ethic.
- Be a quick learner.
- Enjoy working in a fast paced environment .
Working Conditions :
This position is not substantially exposed to adverse environmental conditions. Work is performed in a typical office environment.
A variety of tasks do require the ability to lift and carry items weighing up to 5 lbs, walk without assistance, sit, bend, stoop, kneel, and stand for extended periods of time.
Benefits :
Benefits are available to full-time employees (30 or more hours per week).
- Medical, dental, vision, voluntary life insurance, and voluntary short-term and long term disability insurance after 60 days.
- Holiday pay.
- 40 hours vacation pay after 1 year; 80 hours after 2 years.
- Sick pay according to state laws.
- 401(k) with company match after 1 year.
- Per Diem is available to all employees regardless of employment classification (full-time, part-time, or temporary employees).