Managing Clerk

JOB DESCRIPTION

About Herbert Smith Freehills

As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe.

With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people.

Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

The Opportunity

The Role

The Managing Clerk will work closely with all practice groups, mainly Disputes, and their Associates, Counsel, Partners, and Paralegals.

The primary responsibilities of the Managing Clerk will be advising attorneys on state and federal court rules, overseeing and executing court filings, and maintaining the firm’s docket and calendar.

Key Responsibilities

There is a lot of variety within the role, but responsibilities will include the following :

• Collaborate with attorneys and staff to complete electronic filing and docketing for the firm
• Responsible for electronic filing, hard copy filing, service, processing, and retrieval of court documents
• Offer procedural guidance, support and advice to lawyers with respect to motion practice, policy, and procedures
• Reviews all served and / or filed documents for accuracy, format, and procedural compliance
• Maintain the firm's case management docketing system for all practice groups
• Ensure that attorneys are timely notified of filing deadlines and court appearances
• Assess incoming court documents and correspondence to calculate and calendar relevant deadlines using the firm’s docketing system
• Manage and coordinate legal services required outside the firm such as service of process, retrieval of documents, etc.
• Assist with drafting and revising court submissions such as stipulations, notices of appearance, court required forms, applications for pro hac vice admission, etc.
• Assists with review of new cases and rule changes to ensure that lawyers are kept apprised of recent developments under state rules, FRCP and FRAP
• Monitor cases in state and federal courts, government and administrative agencies on all active matters
• Searching and retrieving information from court-related databases including, but not limited to, PACER, Bloomberg Law, CourtAlert, Lexis Courtlink, Westlaw Dockets, and NYS Unified Court Systems
• Interact and develop working relationship with court and judicial employees to discuss court procedures
• Collect, maintain, and update attorney information and e-filing credentials
• Coordinate with paralegals on managing clerk's functions
• Provide assistance and advice to the firm's global offices worldwide regarding notarization and legalization of documents
• Engage in collaborative efforts within the firm to advance and improve internal procedures

Skills / Qualifications

• At least 5 years of experience as a docket or managing clerk
• BS / BA from an accredited college or university is required.
• Must have familiarity with federal, state and local court systems (including e-filing) and procedural rules
• In-depth understanding of the litigation docketing and calendaring process
• Superior working knowledge of Microsoft Office Suite and insert our docketing system here .
• Flexibility to work outside of normal working hours when needed.
• Excellent organizational skills, including the ability to work concurrently on a variety of projects with changing priorities.
• Exercise good judgment and follow through on assigned tasks.
• The ideal candidate will enjoy being a team player as well as working independently.
• Exhibit a positive, helpful attitude and the ability to maintain confidential information.
• Excellent written and verbal communication skills, including communications that are clear and concise, use proper grammar and appropriate vocabulary.
• Ability to maintain stable performance under pressure with continually changing priorities; ability to integrate special assignments or projects into workflow.
• Meticulous attention to detail and strong organizational skills.
• Excellent judgment demonstrated by the ability to make appropriate decisions in high pressure situations.
• Client and business focus : Responds positively to internal and external client demands.
• Problem solving : analyzes information to fully understand the key issues and solutions.
• Adaptability and flexibility : proactively communicates a positive message to others during times of change.

Competencies

Personal Leadership

• Positively impacts those around them, makes quality decisions and develops themselves both personally and professionally.
• Demonstrates sound knowledge in their field.
• Anticipates potential problems and identifies a range of possible solutions.
• Adapts their interpersonal style to suit different audiences in a genuine way.

Builds Authentic Relationships

• Takes time to get to know people beyond their role.
• Treats people with respect and in a fair and consistent way.
• Recognizes when colleagues are under pressure and volunteers to assist them where possible.

Collaborates with others

• Works within teams and across boundaries to share knowledge and achieve results.
• Identifies and builds relationships required to achieve the best outcomes for the firm.
• Engages people with the right skills, knowledge and expertise to provide advice and assist with tasks.
• Connects other people in the firm who have mutual interests or work objectives.
• Generously shares their time, knowledge, expertise and talent to support others’ success.

Enhances the Client Experience

• Creates opportunities to enhance the experience of the firm’s clients through their daily tasks.
• Behaves consistently with the firm’s values in their interactions with others.
• Conducts themselves in a way that reflects positively on the firm’s brand, both inside and outside the firm.

Achieves Results

• Maintains focus and drive to achieve quality outcomes.
• Focuses their time and efforts on issues that will have the greatest impact on agreed objectives.
• Anticipates responses and plans their approach accordingly.
• Looks for the most effective way to achieve outcomes.
• Maintains perspective and optimism when faced with setbacks.

Hours : 9 : 00am to 5 : 00pm or 9 : 30am to 5 : 30pm

Salary : The salary range for this role is 115 to 140k. Final salary for this role will be determined by experience.

Team

Disputes

Working Pattern

Full time

Location

New York

Contract type

Permanent Contract

Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator.

People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us.

We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work.

We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.