Admin Support / Project Information Specialist to include Facilities and Audio-Vis

RieLes Group is seeking an experienced Admin Support / Project Information Specialist to include Facilities and Audio-Visual Management for Conference Rooms, Training Rooms, and Business Center Management (non-exempt) who is interested in working in the Arlington, VA headquarters. The Information Resource Center (IRC) Administrative Support Services provides essential administrative and information management support to the U.S. Trade and Development Agency (USTDA) at its headquarters in Arlington, VA. USTDA is a U.S. government agency that advances economic development and U.S. commercial interests overseas by funding project preparation activities such as feasibility studies, technical assistance, and training. The IRC ensures smooth daily operations by managing records, information systems, mail and file processing, visitor reception, facilities and audio-visual support, and other administrative functions, enabling USTDA staff to focus on their mission of connecting U.S. businesses with infrastructure opportunities in emerging markets.

RieLes Group has been providing meaningful opportunities that move people to social and economic empowerment since 2009. Helping individuals find their next opportunity through Persistence, Integrity, Authenticity, and Respect. RieLes Group seeks to foster a relationship with each employee and our business partners.

Job Title : Admin Support / Project Information Specialist to include Facilities and Audio-Visual Management for Conference Rooms, Training Rooms, and Business Center Management (non-exempt)

Location : U.S. Trade and Development Agency (USTDA), 1101 Wilson Boulevard, Suite 1100, Arlington, VA 22209

Employment Details :

Schedule : 1,920 hours / year (40 hrs / week)

Shift : Full-time, Monday-Friday, normal office hours 8 : 30 a.m. to 5 : 30 p.m.

12 months from the date of award with 4-year / 12-month option periods

About the Role :

We are seeking an Administrative Support Specialist (Project IS) to provide day-to-day assistance with USTDA's project information systems. This position is ideal for individuals with strong attention to detail, data management skills, and the ability to support multiple ongoing projects

Key Responsibilities :

Enter, update, and maintain project-related data in agency databases

Assist in scanning, filing, and organizing project documents

Support staff with document tracking, correspondence, and reporting tasks

Provide clerical and administrative support as assigned

Qualifications :

At least 7 years of administrative management or relevant work experience

Experience in creating and implementing organizational or administrative management

policies and procedures

Ability to evaluate program effectiveness and recommend improvements

Experience managing an agency project report library

Experience with other administrative services like office management, building and facilities management, human resources, and / or security

Ability to provide training and technical assistance to staff

Experience in information and records management

Proficient in the use of a variety of IT programs, databases, and computerized systems

Excellent written and verbal communication skills

Commitment to innovative and quality customer service

Physical ability to move a large number of files and / or file boxes

Experience providing on-site technical support, troubleshooting issues with AV

equipment during events such as microphone and monitor connectivity, presentations or visual material access

Experience creating and editing audio-visual content such as presentations and videos

Experience setting up conference, board, or training rooms

Ability to manage multiple tasks, prioritize work, and meet deadlines

Ability to identify and resolve complex problems

College degree required in business or information management and / or related certifications

Clearance Requirement :

U. S. Citizenship

Must be able to obtain and maintain a "SECRET" security clearance

Possess strong organizational and customer service skills

Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive

environment

Proficient in the use of commercial software packages and databases, such as Microsoft

Outlook, Teams, Word, PowerPoint, and Excel

Please send me your most updated resume to mcastillo@rielesgroup.com