Office Coordinator

Overview

First Supply is seeking a skilled Office Coordinator to assist the Branch Manager and Regional Operations Manager with day-to-day Human Resources, Accounting and Administrative duties.

An excellent Office Coordinator is, above all, customer service focused, organized and great with communication. Looking for someone that is comfortable working with people and able to carry out accounting and administrative duties with accuracy, attention to details and urgency.

This is an exciting opportunity! First Supply value your opinion, helps you reach your goals, and makes it easy for you to maintain a work-life balance.

Start your career today and have fun while doing it!

The responsibilities of this role require approximately 30 hours per week, Monday through Friday, in our Rochester office.

Responsibilities

• Assist in answering incoming calls for branch and / or region
• Greets visitors and directs them appropriately
• Sort and process all incoming and outgoing mail
• Assist in providing orientation to new employees
• Oversee Branch Saftey Team & ensure monthly safety requrements are submitted on time
• Ensure accuracy of wage and hour information in Ceridian DayforceEnter corrections into the timecard systemPrepare and submit biweekly hours report for payroll
• Assist with accounting functions for the branch / regionBalance ledger accounts including bank reconciliation, inter-company cash transfer account, promotional account, house operation account and cash accountMaintain and monthly reconcile the petty cash accountWork with the Credit Manager to reconcile / collect major accounts receivableCredit Card functions including credit card processing, tendering, POAs, Journal EntriesMaintain vendor PO records and work with the team to resolve any inaccuraciesCode and submit paperwork and expenses for accounts payableCode and submit shipping invoicesMonitor and collect on employee purchase accountsProvide back-up for routine billing both direct and inter-company direct
• Ensure all office equipment is installed properly and maintained in proper working condition and that required inventory is present for continued operationOrder necessary supplies of paper, labels, printer ribbons and other office and computer suppliesMaintain security and telecommunication systems
• Obtain and supervise repair and maintenance contracts for the building
• Maintain conference and / or training room calendars
• Coordinate staff meetings and trainings, counter days and promotional outings as directed by the General Manager
• Other duties as assigned by the RAOA, Branch Manager or Operations Manager

Qualifications

• Experience in general office / clerical work and multi-line telephone system
• Experience in Accounting (preferred)
• Computer knowledge and skills particularly with Microsoft Office and Excel and the ability to learn First Supply LLC's business system
• Demonstrated organizational skills
• Satisfactory score on the Wonderlic Personnel Test
• Ability to read, speak, understand and write English
• Ability to add, subtract, multiply and divide all units of measure
• Attendance on a regular and consistent basis
30+ days ago