Accounts Payable Specialist
Masonicare Corporate Services - Wallingford, CT
Day Shift / 40hrs / wk
The AP Specialist handles timely and accurate processing of vendor invoices maximizing cash discounts while retaining cash for the maximum period allowed on vendor terms.
Essential Duties and Responsibilities :
Enters data and maintains accounts payable files and records. Verifies receipt of materials or services and matches invoices and other documentation necessary to process payment and distribute checks according to established procedures.
Prepare all necessary reports relating to the efficient operation of Accounts Payable
Maintain and update recurring invoice files and communicate with executive, senior and middle management as necessary whenever existing recurring payments are expiring.
Ensure no lapse in recurring ever occurs due to non-payment.
Verify vendor statements and handle all correspondence involving accounts payable. Investigate, analyze, communicate and resolve vendor payment problems.
When necessary, issue stop payment requests, process positive pay files, void checks and reissue new checks if appropriate.
Research, analyze and prepare response to questions from Departments and Materials Management on payables. Respond to vendor requests for confirmation of tax-exempt status.
Monitor, investigate and follow-up on vendor credit balances and repetitive monthly accrual and reversal items.
- Complete, submit and maintain tax exemption certificates and resale certificates. Maintain current information in vendor master file for venders.
- Prepare and distribute annual 1099 forms and related IRS and State of Connecticut reporting within state and federal guidelines.
- Test new software releases and upgrades to ensure a smooth go-live within the accounts payable module.
Qualifications :
Education : High School diploma or G.E.D., Post-high school accounting courses desirable.
Experience : 2 - 3 years accounts payable experience. Microsoft GP experience desirable
Knowledge / Skills / Abilities : Knowledge of accounts payable systems and advanced knowledge of Excel including pivot tables, graphs, charts, and data analysis.
Able to handle multiple priorities necessary, detail-oriented, strong interpersonal, communication and organizational skills, team player, work independently.
joinourteam
Day Shift / 40hrs / wk
Salary Range : $18.0000 To $26.0000 Annually
Benefits of Working at Masonicare
Masonicare offers a competitive benefits package full of a wide variety of offerings for employees and their families.
Masonicare offers a robust Tuition Reimbursement benefit to encourage continuing education, career development and internal promotion.
Our culture is to promote from within.
- There is a strong emphasis put on professional development Therefore, the process for inter-company transfers and upward movement is prevalent.
- In addition to an industry-leading benefits package offering, Masonicare also offers a 401(k) program with Employer Match, paid holidays, and a generous Paid Time Off program.
- Masonicare also has a very well-rounded Wellness Program. Across the continuum and throughout the year, Masonicare offers financial, health, stress, and physical wellness programs for its employees and their families.
- Masonicare believes that supporting local community businesses is important. Therefore, Masonicare has many partnerships with local companies to offer employee discounts.
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