Bookkeeper

Job Title : Bookkeeper

About Our Client : Our client is a dedicated nonprofit organization committed to enhancing educational opportunities and resources for underserved communities.

Through a range of impactful programs and initiatives, they work to provide equitable access to quality education and support learning environments that empower individuals to succeed.

Job Overview : As a Bookkeeper for our client, you will be essential in maintaining the financial integrity of the organization.

You will manage day-to-day financial transactions, ensure accurate record-keeping, and provide critical support for financial operations.

Your role will be vital in ensuring that financial resources are effectively utilized to further the organization’s mission.

Key Responsibilities :

Financial Record-Keeping :

• Maintain precise and up-to-date records of all financial transactions, including accounts payable, accounts receivable, and general ledger entries.
• Process and record transactions in accounting software, ensuring adherence to organizational financial policies and procedures.

Bank Reconciliation :

Conduct regular reconciliation of bank statements and financial accounts to ensure accuracy and resolve any discrepancies promptly.

Expense Management :

• Review and process invoices, expense reports, and reimbursements, ensuring proper documentation, approval, and alignment with the budget.
• Track and manage expenditures to ensure compliance with budgetary constraints and organizational policies.

Payroll Assistance :

• Support payroll processing, including maintaining accurate employee records, calculating wages, and ensuring timely and accurate payments.
• Coordinate with external payroll providers or in-house payroll systems as needed.

Financial Reporting :

• Prepare regular financial reports, including balance sheets, income statements, and cash flow statements, to provide insights into the organization’s financial status.
• Assist with financial audits and provide necessary documentation and reports to auditors.

Compliance and Documentation :

• Ensure compliance with nonprofit financial regulations and standards.
• Maintain organized and accurate records of all financial documents, including receipts, invoices, and contracts.

Budget Support :

Assist in budget preparation and monitoring, providing financial insights and analysis to support strategic planning and decision-making.

Customer Service :

Provide excellent support to staff and stakeholders regarding financial inquiries, payment issues, and other related matters.

Requirements :

• Education : High school diploma or equivalent required; associate’s or bachelor’s degree in accounting, finance, or a related field is preferred.
• Experience : Prior experience in bookkeeping or accounting, preferably in a nonprofit setting, is highly desirable.
• Skills : Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office, especially Excel. Strong attention to detail and organizational skills.
• Communication : Excellent verbal and written communication skills.
• Ethics : High level of integrity and confidentiality in handling financial information.
• Team Player : Ability to collaborate effectively with team members and other departments.

Application Instructions :

If you are detail-oriented, passionate about supporting a nonprofit mission, and have a solid background in financial management, we encourage you to apply for this opportunity to join our client’s dedicated team.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.