TES Administrative Support Assistant, Southeastern Center of Robotics Education (SCORE)

Job Summary

Assists SCORE staff with office functions and duties related to implementing a project on computer science for elementary schools funded by the AL State Department of Education.

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.

TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus.

Temporary employees are hired for a variety of reasons with the most common being :

• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU student employees are not eligible for TES. Essential Functions

• Receives and routes telephone calls and visitors; provides and gathers information.
• Operates standard office equipment such as personal computers, copiers, etc.
• Orders office supplies and educational equipment for SCORE programs and teacher training activities; maintains database of equipment.
• Processes and prepares forms such as work orders, purchase orders and personnel documents.
• Calculates, posts, and verifies standard financial statements, reports, contracts, budgets, and vouchers, as well as collecting and depositing cash, checks, and other negotiable instruments.
• Processes and tracks stipend payments to teachers and sub pay to schools.
• Oversees and organizes event logistics that may include but are not limited to reserving space, managing program registrations, communicating event specifics with participants, campus event approval, program guides, securing vendor rentals, audiovisual needs, and event security.
• Oversees support activities for events and teacher trainings such as set-up, catering, cleaning, breakdown, etc. ensuring the event operates without disruption.
• May schedule appointments, maintain calendar, arrange travel plans, and provide similar secretarial / administrative assistance for the unit.
• May assist in setting up / coordinating special events such as orientations, workshops, conferences, robotics tournaments, etc.
• May be responsible for monitoring the conditions of facility(ies) to ensure janitorial and other maintenance is performed as necessary.
• May be responsible for assisting in marketing and communication efforts.

Minimum Qualifications High school diploma or equivalent. Expectations :

• Ideal candidate will have excellent organizational skills, good verbal and written communication skills, and interface well with the public.
• Should be proficient with standard office computer software such as Word, Excel, PowerPoint, etc.

Desired Qualifications

• Experience working with K-12 students or teachers in formal or informal education environments is preferred.
• Experience with planning events is preferred.
30+ days ago