TES Administrative Support Associate

Position Information

Requisition Number

TES2012P

Home Org Name

Electronic Research Administration

Division Name

VP for Research and Economic Dev

Position Title

TES Administrative Support Associate

Estimated Hours Per Week

Anticipated Length of Assignment

Job Summary

The Administrative Support Associate position is responsible for data validation and entry into the Sponsored Programs database.

This is a great opportunity to learn more about electronic research administration and could be a catalyst in elevating your experience for future job advancement at Auburn University!

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.

TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus.

Temporary employees are hired for a variety of reasons with the most common being :

• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU student employees are not eligible for TES.

Essential Functions

• Assists the ERA staff with verification of data elements for all proposals processed through the Electronic Coverform System for entry into the Office of Sponsored Programs (OSP) SQL Database, ensuring all proposal components have been provided to Office of Sponsored Programs and notifying the department if items are missing or incorrect.
• As directed by ERA staff, imports all electronic proposals, sub-awards, and sub-award modifications into Xtender, verifies the quality of the import, and indexes them for future use, including, but not limited to, annual audits, awards processing, or evaluating past performance.

As directed by ERA staff, imports all Basic agreements and modifications into Xtender, and updates the indices when received.

Assists the ERA staff with the verification off data elements for all sponsored awards and award modifications processed for entry into the OSP SQL Database, ensuring all components of the award have been provided to OSP and notifying the Contract Administrator, Office of Research Compliance, department, or college if something is missing or incorrect.

Minimum Qualifications

• High school diploma
• 2 years of administrative / clerical experience OR a degree to substitute for years of experience.
• Effective communication skills, both written and verbal, which are critical to the ability to manage data quality and accuracy because most data is initially provided from outside of the unit.

Desired Qualifications

• Familiarity with academic R&D and sponsored projects is desired but not necessary.
• Computer skills and experience with data entry and data quality is very important.
• Experience with data quality oversight, office management and organization of record keeping and data entry is desired.
• Degree in computer and / or information systems is desired.

Posting Detail Information

Salary Range

$20.00-$25.00 / hr

Work Hours

7 : 45am - 2 : 45pm, Monday - Friday

City position is located in :

Auburn

State position is located :

Alabama

Posting Date

10 / 10 / 2023

Closing Date

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https : / / www.auemployment.com / postings / 41243

Documents Needed to Apply

Required Documents

Resume

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a high school diploma or equivalent? Yes No
• Do you have 2 years of experience in clerical and administrative support services OR a degree to use in lieu of experience? Yes No
30+ days ago