Administrative Assistant (Brooklyn)

Position Overview

Scope Of Role :

The Administrative Assistant will be the first point of contact / face / front line of our program. In addition to clerical duties, you will be called upon to engage and assist with program participants / individuals we serve. As a member of S : US, you are committed to acting with integrity, as demonstrated by treating people consistently, honestly, and fairly to help them achieve their own goals and the goals of the agency.

Essential Duties & Responsibilities :

Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing, and arranging for deliveries. Exercise discretion in handling sensitive information as required by HIPAA and Agency guidelines. Handle all internal and external communications using phone, email, and written. Handle phone system with multiple lines. Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors. Arrange, schedule, and coordinate office calendar. Prepare and edit communications, presentations, and other documents. Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems. File and retrieve documents and reference materials. Provides timely, accurate, and clear documentation according to established policies and procedures. Handles completing demands by responding effectively to challenges, deadlines, and emergencies. Responds to consumer needs promptly, accurately, and with courtesy and respect. Represents the organization in a positive and appropriate manner to outside resources. Supports the mission and values of SUS and draws attention to behavior that undermines group effectiveness or is inconsistent with core values. Additional duties as assigned.

Qualifications

Required Education And Experience :

• HSD or equivalent required
• A minimum of one-year experience in an administrative setting
• Some knowledge / experience working in the social service or related field is preferred
• Computer literate in Microsoft suite, skill sets in Word, Excel, and Outlook

Preferred Qualifications & Skills :

Company Overview

S : US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who care about the wellbeing of others. We're proud to offer a comprehensive benefits package designed to support your wellbeing and development. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on our Benefits Page and see how S : US invests in you.

We believe in fostering a culture built on our core values : respect, integrity, support, maximizing individual potential, and continuous quality improvement.

S : US is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. S : US is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of service animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at MyMedicalLeave@sus.org.

ID : 2025-16916