Procurement Administrator

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers.

We’re tinkerers, craftspeople, visionaries, innovators, and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve the world’s most challenging problems, like designing a more resilient, inclusive, and equitable future for our communities and cities.

Our people-centered, People First culture and One Firm-Firm motto promotes integrated teams that unite to shape the future of cities.

Gensler’s vision is to Create a Better World through the Power of Design, and we do that by our deep commitment to our clients and by fostering a collaborative, diverse, and inclusive environment that enables our people to create impactful solutions together.

Your Role

As the Procurement Admin for our world-class Procurement team at Gensler, you will be supporting a dynamic Procurement team that serves the Firm by sourcing and procuring goods and services in a timely manner, managing procurement processes and suppliers efficiently and effectively, also while maintaining the Firm’s fiscal health.

You will leverage your purchasing experience and business acumen to perform your responsibilities and contribute to the success of our Procurement Team.

This role requires excellent communication and collaboration skills, analytical thinking, responsiveness, accuracy, and teamwork.

What You Will Do

• Assist with daily purchasing needs and requisitions (e.g. Purchase Orders, Amazon), ordering of supplies / materials from the Firm’s preferred suppliers;
• Interface with finance software platform (Coupa) for supplier portal access and reconciliation of purchase card receipts, requisitions, and invoices;
• Assist Procurement Asset Management teammate with daily IT software licensing requests (e.g. Miro and Adobe), as well as frequent database (SNOW) entry, reporting, and maintenance needs;

Assist with contract management needs such as researching potential vendors, monitoring upcoming renewals, cost savings initiatives and related reporting

Support the Procurement Team’s continual process documentation and improvements

• Monitor Procurement Helpdesk and support Procurement Team in the timely response to requests;
• Help to track orders and delivery dates and follow-up with suppliers or internal customers, as needed, to confirm or change orders;
• Help to validate product coding for invoice processing;

Attend meetings with external Value Added Reseller partners as well as internal Procurement and Finance team meetings

Your Qualifications

Bachelor’s Degree in relevant area (business, finance, IT, logistics, supply chain) preferred

0-3 years of experience as procurement assistant or similar procurement role

General understanding of procurement processes and documentation (e.g. Purchase Orders, Invoices, RFPs, Contracts), IT / software purchasing, inventory management, supply chain, market research, and data entry

General understanding of Finance and IT operations as your role evolves

Knowledge of MS Excel and MS Outlook

Professional with a Customer Service attitude

Solid communication, organizational and interpersonal skills

Comfortable working within a fast-paced, team-oriented environment

Willingness to learn and interface with data-centric platforms (such as SNOW database, Coupa, PowerBi, or ServiceNow)

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to Well-being Week, our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off.

We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees.

In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

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