We are offering a contract to hire employment opportunity for an Executive Assistant in the Healthcare / NHS industry, located in Westmont, Illinois.
This role primarily involves providing administrative and personal support, managing household operations, and handling executive tasks.
Responsibilities :
- Manage digital and hard copies of files, data, and contacts for household operations.
- Collaborate on schedule and calendar appointments.
- Handle product research, personal shopping, and returns.
- Proactively manage prescriptions and supplements, including inventory, ordering, and pickups.
- Manage calendars for guest and cleaning services for other properties.
- Review and organize vendor proposals and invoicing for approval.
- Update and maintain household operations procedural documentation.
- Manage day-to-day tasks of the Housekeeper, ensuring cleaning protocols are followed and providing backup coverage when needed.
- Work with the Housekeeper on managing clothing needs, including dry cleaning, packing for trips, unpacking, and seasonal closet rotations.
- Manage personal and household inventories and purchase items when needed.
- Facilitate the maintenance of the primary residence's mechanical systems and vehicles.
- Purchase, arrange, and care for interior floral arrangements and plants.
- Work with Partner on technology needs.
- Assist with yearly / seasonal projects at residences.
- Handle personal shopping and any returns.
- Prepare occasional, simple meals and manage produce when the Housekeeper is not available.
- Answer phone and door courteously.
- Collaborate and coordinate for visit prep, maintenance, and special projects for out-of-state residences.
- Proficient in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, Calendar Management, Correspondence, C-Suite, Documentation, Business proposals, and High-Volume Invoicing.
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