Conference Center Coordinator/Senior Receptionist

Conference Center Coordinator

A mid-sized litigation law firm is hiring for a proactive, resourceful and eagerConference Center Coordinator for their midtown NYC office.

This role oversees the operations and appearance of the Conference Center and also works as a Senior Receptionist.

Salary is commensurate with experience

$65-80k base plus paid overtime, bonus eligibility - competitive benefits starting day 1, 401k with contribution, PTO

Onsite / Hybrid - For first 90 days, this role will be onsite Monday - Friday for training / ramp up period

Hours : 8am-4pm in office Monday Thursday and every other Friday

Responsibilities include :

• Supervises the scheduling and coordination of meetings and events held at the firm, ensuring that everything is organized and ready before and after meetings.
• Assist at the Front Desk as a Senior Receptionist
• Oversees the physical appearance and function of the Conference Center, coordinating with relevant operations team as needed, including Facilities, Catering and IT
• Assists with Zoom and A / V set-up
• Serves as the point of contact for all visitors, Conference Center users, and client requests and direct clients and partners to rooms.
• Reserves conference rooms and spaces, and coordinates all associated services and needs (e.g., food / beverage, audiovisual, facilities, signage, materials)
• Answers telephones, takes messages with accuracy and handles or refers questions and requests
• Understands the firm’s emergency procedures and is prepared to carry out designated tasks in the event of a fire or other emergency
• Maintains the attractive, neat appearance of the Reception area
• Performs other duties and special projects as requested

QUALIFICATIONS, SKILLS AND COMPETENCIES :

• 2+ years of relevant conference center, office services, and reception experience in a law firm or professional services firm
• Some Reception experience required
• A flexible problem solver, self-directed, customer service oriented, and collaborative
• Strong written and verbal communication skills
• Organized and detail oriented
• Ability to self-motivate, motivate others, be resilient and a strong team player
• High touch approach, customer service focused
• Strong interpersonal skills with polite, positive manner and ability to interact effectively with a broad range of people
• Maintain high-level of professionalism and competence when dealing with clients.

Please submit your resume to apply!

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