Receptionist

Description

Tecta America West Florida (Tampa) is looking for an energetic, self-starter to join their team. Tecta America has been named the #1 Roofing Contractor 3-years in a row.

We are seeking a Receptionist / Office Assistant to help our office grow.

Receptionist / Office Assistant

Position Identification :

Full-Time / Non-Exempt / Hourly

Position Summary :

As the first person a visitor or customer meets at the office, duties include greeting visitors, answering incoming calls, and various tasks for the office.

Job Functions :

• Prepare lobby area for the day, unlock main entrance doors, have updated and available reading material.
• Respond to incoming telephone calls, provide appropriate assistance, take messages or refer to proper party.
• Greet visitors and customers.
• Process incoming and outgoing mail; process FedEx / UPS packages.
• Track office supply inventory; order office supplies.
• Track and schedule maintenance for office equipment (copies; AC repairs, etc.)
• Process office invoices through our Docuware software.
• Assist with Company mailings for marketing efforts.
• Prepare, scan and process credit card receipts.
• Process deposit spreadsheets for incoming payments; mail outgoing checks.
• Confirm service schedule with customers.
• Organize, maintain and update departmental files.
• Process and maintain COI files.
• Process and maintain new customer and new vendor forms.
• Monitor inventory of office supplies and requisition replacements as needed.
• Perform other duties as assigned.

Knowledge, Skills & Experience (Essential) :

• Detail-Oriented
• Self-starter with ability to multi-task
• 2 years of general office experience preferred
• Strong knowledge of computer systems
• Excellent verbal and written communication skills
• Dependable, solid attendance record

Occupational Health and Safety :

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace

Working Conditions :

• Physical surroundings : Office environment with typical office machines and exposure to noise and temperature.
• Physical Effort : Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position.

They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions.

Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business.

Tecta America is an Equal Opportunity Employer.