Executive Assistant

TABB HIGH SCHOOL IS HIRING FOR AN EXECUTIVE ASSISTANT. Please find details below. This is posting for knowledge only, if you would like to be considered please go online and apply at their website :

APPLY HERE

POSITION TYPE

Non-Exempt

PRIMARY FUNCTION

Performs a variety of complex and routine office procedures using word processing, typing, clerical, organizational, financial / bookkeeping and computer skills with minimum supervision;

works independently; self-motivated. Works with a more complex level of accounts and supporting financial data generally found in the High Schools and the Transportation Services office

MINIMUM QUALIFICATIONS

High school diploma or equivalent and additional business / secretarial courses; two to three years' secretarial experience in progressively responsible positions, preferably in a school system;

or any equivalent combination of training and experience which would provide the acceptable knowledge, abilities and skills, as evidenced in the following performance responsibilities.

Successful completion of the Office Clerical Skills Test.

KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of standard office practices, equipment, and document formats.
• Considerable knowledge of School Board policies and administrative and clerical procedures which apply to assigned school operations;

ability to make decisions in absence of supervisor and to handle some administrative duties.

Skilled in use of word processing and spreadsheet software as exhibited by use of beginner and intermediate level program functions;

initiative / ability to learn other microcomputer programs as required.

• Ability to interpret and apply policies and to quickly learn procedures used to report information and maintain records.
• Ability to communicate orally and in writing and to plan and manage assigned functions and staff.
• Ability to use standard proofreading symbols on edited work and to use shorthand, speedwriting, or a comparable note taking technique is desirable.
• Ability to establish and maintain effective working relationships with others and to deal with the general public in a pleasant and effective manner on the telephone and in person.

REPORTS TO Principal

PERFORMANCE RESPONSIBILITIES

• As office manager, the Executive Assistant Financial is responsible for collecting and receipting money, orders building supplies for all departments, planning special events, coordinating meeting and travel arrangements and determining work to be delegated to other clerical personnel.
• Supervises the process or personally prepares, distributes, and tracks various forms including work orders, purchase requisitions.
• Processed the School Funds Online, to include account refunds and managing community card.
• Manage MUNIS PCard items, to include requisitions, purchase orders, vendor management, procurement resolutions, and reimbursements.
• Monitors and verifies school program budgets in accordance to G.A.A.P, (generally accepted accounting principles) using an Excel program and maintaining a ledger if required and keeps accurate records of school activity accounts from which a monthly balance sheet and an annual audit can be made.
• Initiates and maintains files and financial records so that they ensure easy access to information and compliance with the Records Retention and Disposition Schedule, General Schedule No.

21, Public School Records.

• Member of school crisis team.
• Uses computer applications to accomplish assigned work, especially student information software and a multitude of financial applications;

and gathers and compiles data necessary for preparation of reports and maintains confidentiality of reports, records, correspondence, and communications.

• Manage Rycor system for designated school.
• Manage GoFan system for special events, fundraisers, etc.
• Complete inventory management to include collection and distribution of 1 : 1 devices.
• Assist with the communication system.
• Performs other duties as assigned.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Must have the ability to sit for extended periods of time;
• exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids;
• hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone;

ability to understand and follow oral and written instructions; physical agility to lift up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in an office environment.

TERMS OF EMPLOYMENT As specified in annual notice of employment. Salary according to School Board Pay Plan.

EVALUATION Performance on this job will be evaluated in accordance with school board policy and administrative regulations on evaluation of non-licensed personnel.

The York County School Division does not discriminate on the basis of race (Title VI), color, religion, national origin, veteran status, sex, gender (Title IX), age or disability (Section 504), or any other protected class in its educational programs, activities or employment and provides equal access to the Boy Scouts and other designated youth groups.

The following positions have been designated to handle inquiries regarding the non-discrimination policies :

Title IX Coordinator

Chief Human Resources Officer

302 Dare Road

Yorktown, VA 23692

757-898-0349

Section 504 / ADA Coordinator

Director of Special Education

302 Dare Road

Yorktown, VA 23692

757-898-0455