Benefits Administrator

Job Details

Description

Name :

Job Title : Benefits Administrator

Department : Human Resources

Position Summary :

The Benefits Administrator is responsible for directing and planning the day-to-day operations of group benefit programs (group health, dental, vision, short-term and long-term disability, worker’s compensation, life insurance, flexible spending and 401(k) retirement plans and other voluntary benefit plans.

This position is responsible for developing and coordinating employee benefit programs and assisting with the development, implementation, and administration of compensation programs.

He / she has a thorough working knowledge of human resources policies and processes in general and in company benefits and payroll processes and is responsible for assisting the Director of HR with personnel issues and offering guidance and support to other HR personnel.

Essential Duties and Responsibilities :

Responsibilities include but are not limited to the following :

Benefit & Deferred Compensation Plans

• Maintains current knowledge of benefits information and trends.
• Works with the benefits broker to solicit vendors for benefits program bids, present benefits programs recommendations to management, and implement benefits programs as approved by management.
• Monitors administrators’ and insurance carriers’ reports to ensure the organization’s compliance with plan requirements.
• Provides excellent customer service and quality benefit plans
• Ensures the accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information.
• Maintains enrollment, application and claims information for all benefit plans.
• Serves as a liaison between employees and vendors to ensure quick, equitable, courteous resolution to issues / concerns / questions regarding benefits programs.
• Verifies the calculation of monthly premium statements for all group insurance policies and maintains statistical data relative to premiums, claims and costs.
• Leads annual open enrollment event.
• Responds to 401(k) inquiries from employees relating to enrollments, plan changes and contribution amounts. Manages the annual catch-up contribution enrollment.
• Administers company 401K plans.

Reporting and Auditing Process :

• Completes records, reporting, and other documentation required by federal, state, and provider rules, regulations, and policies.
• Conducts employee surveys, census, and other research and demographic efforts required to collect accurate quotes from benefit providers.
• Ensures the organization’s and plans’ compliance with the applicable provisions of COBRA, HIPAA, and ERISA.
• Handles routine compliance reporting and annual audit reporting to include Discrimination Testing, ACA, EEO1, OSHA, PPACA & 5500.
• Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA, and Social Security and DOL requirements.

Payroll :

• Partner with Finance Accounting Clerk to complete HR area of payroll reporting process.
• Partners with accounting department for the timely processing of payroll including, inputting and tracking changes, wage garnishment, paid time off and benefit and / or deduction changes.
• Ensure all employee changes, Life events, Workflow Summary Changes, 401(K) deferral change report have been reviewed, approved and recorded properly.
• Populate the Payroll Processing folder with all changes for each payroll cycle.
• Provide information and data to employees with inquires and employment verifications.
• Keeps records of insurance coverage and personnel transactions, such as hires, promotions, transfers, and terminations.

FMLA and STD Leave Plans :

• Processes and administers all leave-of-absence requests and disability paperwork : medical, personal, disability and FMLA.
• Effectively interprets FMLA and ADA implications as they relate to leaves of absences / disabilities.
• Administers, processes, and tracks all FMLA requests.
• Manages Genova Diagnostic's Worker's Compensation Program
• Guide and coach employees through the process and help manage paid and unpaid time off benefits and insurance plan premiums arrangements while on leave.

Supervisory Responsibilities :

This position has no direct supervisory responsibilities.

Qualifications :

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Candidates must have the following skills and attributes : works well with others;
• maintains the strictest of confidentiality; strong organizational skills; self-motivated and able to work independently;

and attention to detail. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience :

Bachelor's degree in human resource management or related field, and three to five years of related benefits or employee benefits administration experience.

SHRM-CP or SHRM-SCP and CEBS professional designations preferred.

Computer Skills :

To perform this job successfully should have a working knowledge of Windows computer programs, such as, as Excel and Microsoft Word, and an understanding of HR and payroll systems on the market.

HRIS system UKG, CoRE, Bridge and JIRA.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job while wearing the appropriate Personal Protective Equipment.

On occasion the individual may be called upon to handle biological specimens. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel;

reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and / or move up to 10 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and ability to adjust focus.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

Skills

Behaviors

Motivations

Education

Experience

Licenses & Certifications