Administrative Assistant II

Administrative Assistant II-(STA015151)Administrative Assistant IIDepartment Name : D0065 Social Work

Description

This position is 100% on campus

Hourly Rate : $17.45 / hr. or higher, commensurate with experience and / or education

JOB SUMMARY

The Administrative Assistant II performs various administrative tasks, including financial and human resources, to support a moderately complex department or unit's students, staff, and faculty.

DUTIES

• Provides general assistance and information to students, faculty, and staff as required
• Performs general office tasks, including, but not limited to, answering phones and emails, ordering office supplies, running reports, ordering promotional items, and ordering business cards
• Maintains records relating to administrative, financial, and human resources matters
• Prepares expenditure and personnel documents; assists with budget reconciliations
• Receives and submits facility requests; coordinates the planned maintenance and acquisition of equipment and services from the IT and Facilities departments
• Prepares and distributes communications and correspondence on behalf of others
• Assists with contracts as required, gathering quotes, preparing documents, and obtaining signatures
• Maintains diaries and schedules for others as necessary, including scheduling appointments, organizing meetings, and making travel arrangements
• Assists with coordinating events; attends and assists at events as required
• Maintains departmental inventory

MARGINAL DUTIES

• Performs all other duties as assigned
• Performs tasks related to specific department / college

SUPERVISORY RESPONSIBILITIES

Direct Reports :

May supervise Student Employees

Delegation of Work :

May assign work to subordinate(s)

Supervision Given :

May supervise the work of student workers

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge :

• Knowledge of general office and administration tasks and equipment
• Knowledge of relevant university policies and procedures

Skills :

• Good technical skills, including strong proficiency in MS Office and PeopleSoft
• Strong analytical and problem-solving skills
• Excellent interpersonal, communication, and customer service skills
• Good attention to detail
• Strong organizational skills

Abilities :

• Ability to work in a timely manner
• Ability to multitask
• Ability to communicate effectively with a wide range of individuals and constituencies in a diverse university community

WORK LOCATION AND PHYSICAL DEMANDS

Primary Work Location :

Works in an office environment

Physical Demands :

• Work is performed in a typical interior work environment that does not subject the employee to any unpleasant elements
• The individual has discretion in relation to walking, standing, etc., and has minimal exposure to physical risks
• Must have precise hand-eye coordination and the ability to identify and distinguish colors
• Must have the ability to move items of up to 40lbs

EEO / AA

Qualifications

Required Education :

30 hours of college coursework

Required Experience :

Minimum of two (2) years of related job experience

License / Certification :

None required

PREFERRED QUALIFICATIONS

• None
24 days ago