Accounts Receivables/Asst Project Manager

Job Description

Job Description

SUMMARY :

This position will handle Accounts Receivables as well as provide administrative support. This position will also assist several Project Managers with multiple duties as listed below.

The ideal candidate for this position is a team player with strong communication and organizational skills. Candidate must be detail oriented and have excellent data entry and problem-solving skills.

The ability to effectively handle multiple assignments and deal with issues as they arise is essential. Being punctual and dependable are very important in this role as well. Not a clock watcher.

ESSENTIAL FUNCTIONS :

• Accounts Receivables must be familiar with job costing, chart of accounts, etc.
• Quickbooks create customer invoices, create purchase orders, record deposits, credits, adjustments, create inventory items, bank reconciliation, run reports, etc.
• Maintain accurate and up-to-date records of customer interactions, payment agreements, contracts, notice to owner, release of liens, etc.
• Log, track and follow up with start packages and change orders from inception to completion. Must be proficient in Excel.
• Research and communicate with vendors / suppliers for specified materials to obtain material pricing for estimates.
• Coordinate the material sourcing / ordering and issue purchase orders.
• Assemble and track submittal packages and delivery of materials.
• Log, organize, file, and maintain all current project documents.
• New Project Setup Leads / Estimates / Jobs / Notices
• Assist with Incoming Mail
• Screen & Route phone calls in a professional & friendly manner
• Administrative Support including filing, copying & scanning, etc.
• Coordinate and execute daily administrative tasks as assigned.
• Monitor and check work for accuracy, plan and organize time and resources efficiently even under the pressure of multiple demands.
• Carry out daily operational tasks in an effective and timely manner.
• Attention to detail and problem-solving skills with a creative mind and the ability to suggest improvements.
• Must have the ability to perform the essential functions in the working conditions / environment described below.

EDUCATION / SKILLS / TRAITS REQUIRED :

• A high school diploma or GED.
• Must have a current and valid driver’s license.
• Advanced computer skills, specifically Microsoft Excel, Word and Outlook.
• Excellent knowledge of Accounting practices and Quickbooks software (desktop version)
• Excellent communication & follow up skills, competent email correspondence and email organization using Microsoft Outlook.
• Excellent organizational skills and attention to detail; must be able to multi-task & prioritize with efficient time management.
• An enthusiastic teammate who is willing to take on anything from small internal administrative tasks to high profile requests
• Proactive communication with internal and external business partners at all levels.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues, trustworthy and reliable.
• Self-starter with minimal supervision needed.
• Fluent in English with ability to write effectively, paying attention to sentence structure, grammar and vocabulary.

WORK SCHEDULE :

Monday- Friday 8 : 00am 5 : 00pm, nights and weekends occasionally required.