Marina Administrative Manager

DUTIES AND RESPONSIBILITIES :

1. Provides timely and accurate assistance with processing and confirming all components of the monthly financial statement to ensure a timely month end close

2. Ensure complete and timely processing of all end of day procedures

3. Assists with and tackles any assigned special ad hoc projects

4. Oversees the processing and reconciling of daily deposits (ACH, cash, credit card, and checks)

5. Provides timely updates and reporting to the Regional Controller as requested for KPIs (Key Performance Indicators)

6. Ensures all invoices are accurately coded and submitted for timely processing and recording

7. Works with the property leadership team to ensure timely tracking of expenses

8. Assists in maintaining accurate financial and marina information to assist with the property forecasting process

9. Provides General Manager with necessary financial information, daily sales, monthly revenue, etc.

10. Monitors accounts receivable and ensures all accounts receivable accounts are current while performing necessary collection procedures to maintain a current status on all accounts

11. Collaborates with the Company’s Human Resources department to ensure accurate and timely hiring, onboarding, promotions, employee changes, and terminations

12. Works with Human Resources to serve as the liaison to ensure employees have ADP access for the purpose of managing their ADP account and for the upkeep of records, benefits access, etc.

13. Works with Payroll to ensure timely and accurate processing of payroll, as requested

14. Ensures adherence to departmental and / or Operations policies, procedures, and practices

15. . Assists with the tracking, updating, and collection of all contracts, insurance, and registrations, as requested

16. Assists with customer questions as it relates to the marina, contracts, billing, insurance, etc.

17. Maintains monthly billing and record keeping for customers

18. Works with vendors as needed to order property supplies, retail items, materials, and uniforms, as requested

19. Reviews all new slip storage and boat club contracts, as applicable, for accuracy and billing

20. Maintains responsibility for all inventory including inputting, quarterly inventory counts, inventory adjustments, and adding inventory

21. Supports the General Manager and Home Office as it relates to tracking initiatives and property related information

22. Assumes all other duties and responsibilities required or as assigned by management

EDUCATION AND EXPERIENCE :

1. Associates Degree in a related field is preferred

2. Must have a minimum of five (5) years’ experience proven in progressive office management and / or bookkeeping responsibilities

3. Must possess good presentation, facilitations, and computer skills

4. Must be able to complete a background check deemed acceptable by the Company

5. Must be able to proficiently speak, read, write, and understand English fluently

6. Strong ability to develop partnerships with all levels of personnel

7. Excellent interpersonal and communication skills

8. Ability to work independently to achieve goals and targets

9. Ability to proactively organize and prioritize work

Marina Administrative Manager (3 / 2023)

10. Must be able to collaboratively and seamlessly work in a team environment

11. Must be flexible and adaptable to a fast-paced environment

12. Must prove a demonstrated proficiency in Microsoft Office (Outlook, Excel, Word) products