Administrative Analyst

Position Information

The California State University, Office of the Chancellor, is seeking an Administrative Analyst to provide a full range of project administration, strategic planning, management implementation support for a variety of projects and functions pertaining to Student Affairs, Equity and Belonging (SAEB) initiatives.

The Analyst is a highly motivated, detail-oriented, dynamic project coordinator who thinks strategically and collaborates with individuals across the unit, division, and campuses to actively facilitate student affairs, equity and belonging initiatives.

The analyst aligns their work to unit goals related to and helps promote the strategic direction of the unit. The incumbent will provide essential analysis and implementation project management support on behalf of the AVC to create sustainable collaboration and impact across the unit.

Responsibilities

Under the general direction of the Interim Assistant Vice Chancellor for Student Affair, Equity & Belonging , the Administrative Analyst will perform duties as outlined below :

• Serves as principal project management support to the AVC in handling all student affairs, equity and belonging initiatives.
• Coordinates and integrates the activities of the units under the AVC’s supervision in the development and implementation of established core goals and objectives.
• Designs and implements action plans to achieve strategic and operational goals, objectives and policies and procedures.

Works closely with all Systemwide Directors to ensure unit cohesion.

Provides support in the collaboration of staff to facilitate planning sessions that will identify critical issues and problems;

suggests and recommends options; develops consensus on appropriate alternatives; and works with teams to implement approved recommendations.

• Work collaboratively with staff from other departments to plan and coordinate joint council and systemwide meetings.
• Engage with senior level administrators, including vice presidents, provosts, campus presidents, higher education advocacy organizations, etc.

ensuring confidentiality and information sensitivity.

• Support the AVC’s preparation for meetings and / or presentations including the Board of Trustees, Student Affairs Council, Academic Affairs Council, Academic and Student Affairs Leadership team.
• Coordinate workflow and follow up to ensure project progress and completion, review and follow-up on deliverables, and document project progress.
• Prepare communications and correspondences for internal and external constituents using CSUCO writing standards, conventions, and templates.
• In close collaboration with SAEB administrative support staff, coordinate and confirm logistics for appointments, meetings, workgroups, etc.

hosted at the Chancellor’s Office or off-site locations, securing authorizations and approvals as required.

• Provide administrative interface, coordinating with various offices to support special events, meetings, activities and projects.
• Efficiently screen, manage and respond to speaking requests for the AVC as necessary.
• Partner with unit and divisional colleagues to ensure that organizational needs are met without interruption; respond to complex inquiries from stakeholders.
• Initiate and prioritize work to meet project deadlines.
• Exercise independent judgment to troubleshoot and resolve issues which crosscut the organization and / or could negatively impact the ability of the organization to function effectively.
• In collaboration with the ASA Executive Office, support SAEB’s internal on-boarding program and processes for new staff.
• Other duties as assigned.

Qualifications

This position requires :

• Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required.
• Minimum five years of experience in administrative function, with a minimum of three years’ experience directly supporting senior administrator / executive position or a student affairs initiative.
• Demonstrated experience project management experience.
• Knowledge of strategic planning.
• Advanced proficiency in Microsoft Office; including Outlook, Word, PowerPoint and Excel.
• Working knowledge of higher education challenges, national trends in student affairs, and CSU.
• Experience in using cloud-based programs including SharePoint and OneDrive.
• Professional maturity and the ability to maintain confidentiality when required.
• Ability to function effectively in a complex and fast-paced work environment.
• Ability to multitask, prioritize and balance multiple projects to meet various delivery deadlines and strong ability to work under pressure.
• Tolerance for a fluid and dynamic work environment.
• Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedence may not exist.
• Able to responsibly secure data, reports and personnel information.
• Ability to work independently and as part of a team, and be able to take initiative in the performance of a variety of tasks.
• Ability to track progress and coordinate highly detailed projects in a well-organized and efficient manner.
• Ability to draft and proof written communications to ensure accuracy and the highest degree of professionalism.
• Punctuality, reliability, and regular attendance is essential for completing various performance tasks.

Preferred Qualifications

• Experience in higher education preferred.
• Master’s degree preferred.
• Ability to work in cross-functional teams that may deemphasize titles and rank.
• An appropriate and professional sense of humor.
30+ days ago