Administrative Coordinator

Administrative Coordinator

The Department of Medicine, Division of Cardiology, and the Vascular Medicine Institute at the University of Pittsburgh seeks a qualified Administrative Assistant III - Administrative Coordinator.

The Administrative Coordinator position provides high level administrative support for the faculty and administration of the VMI.

This role will serve as the primary coordinator for conferences, publications, grant support, web management, and operational support for leadership.

Main Duties :

• Research conference and event coordination
• Publications
• Website Updates
• Grant support
• Assistance with faculty appointments / promotions and research visitors and student / temp hires
• General administrative support for faculty
• General operational support for administrative leadership team

Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions

Computer skills, organizational skills, interpersonal skills, time management skills. Ability to prioritize is essential.

Must be detailed oriented. Knowledge of University of Pittsburgh policies preferred.

Physical Effort

This is a relatively sedentary position. May need to escort faculty and visitors through university. May need to walk to other labs and university offices.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community.

This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces.

We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action / Equal Opportunity Employer and values equality of opportunity, human dignity and diversity.

EOE, including disability / vets.

Assignment Category : Full-time regular

Job Classification : Staff.Administrative Assistant III

Job Family : Administrative Support

Job Sub Family : Clerical

Campus : Pittsburgh

Minimum Education Level Required : Associate's Degree

Minimum Years of Experience Required : 5

Will this position accept substitution in lieu of education or experience : Combination of education and relevant experience will be considered in lieu of education and / or experience requirement.

Work Schedule : Mon-Fri Standard Hours

Work Arrangement : Mon-Fri Standard Hours

Hiring Range : TBD Based Upon Qualifications

Relocation Offered : No

Visa Sponsorship Provided : No

Background Check : For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances : Not Applicable

Required Documents : Resume

Optional Documents : Cover Letter

Please see job description

PI248059119