Administrative Assistant

Job Description

Job Description

Benefits :

• Bonus based on performance
• Competitive salary
• Opportunity for advancement
• Training & development

About us

American Industrial Services is a C&D Recycling Facility based in Long Beach, CA. Our goal is to revolutionize waste management by providing sustainable, innovative, and customer-centric solutions that exceed expectations and promote a cleaner environment.

Summary :

The Scalehouse Office Assistant is responsible for providing administrative support and clerical services in a scalehouse environment.

This role involves weighing trucks, recording data, maintaining records, and ensuring compliance with safety and regulatory standards.

The ideal candidate is detail-oriented, organized, and capable of handling multiple tasks in a fast-paced setting.

Key Responsibilities Include

Weighing and Data Entry :

• Operate scalehouse equipment to weigh incoming and outgoing trucks.
• Accurately record weights and other relevant information in the system.
• Ensure all data is entered promptly and correctly.
• Give copies of certified weight tickets to customers.
• Provide recycling certificates for customers to present to their respective cities for their C&D Management plans.

Customer Service :

• Greet and assist drivers and visitors in a professional manner.
• Provide clear instructions and answer questions related to scale operations.
• Address and resolve customer inquiries and concerns efficiently regarding hauling, recycling, certification, etc.
• Answer calls and emails and record any necessary information to be relayed.

Documentation and Record-Keeping :

• Maintain accurate and organized records of all transactions.
• Prepare and issue weight tickets, receipts, and other necessary documentation.
• Ensure all paperwork is completed according to company policies and regulatory requirements.

Administrative Support :

• Assist with filing, photocopying, and other general office tasks.
• Coordinate with other departments as needed for smooth operations.
• Monitor and order office supplies to maintain inventory levels.

Safety and Compliance :

• Adhere to all safety guidelines and procedures.
• Ensure compliance with local, state, and federal regulations related to scale operations.
• Report any safety hazards or incidents to the appropriate personnel.

Technical Skills :

• Proficient in using scalehouse software and computer systems.
• Basic Arithmetic
• Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook).
• Bilingual in Spanish and English is necessary

Other Duties :

Perform other related duties as assigned by the Scalehouse Manager.

Qualifications :

• Education : Minimum of a High school diploma or equivalent.
• Experience : Previous experience in a similar role or administrative position preferred.

Skills :

• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Good organizational and time management abilities.
• Ability to handle multiple tasks and prioritize effectively.

Work Environment :

• The position is based in a scalehouse, which can be a noisy and busy environment.
• May require working in various weather conditions.
• Some physical activity, including standing for extended periods and lifting light objects, may be required.

Benefits / Perks

• Competitive Compensation
• Career Growth Opportunities
30+ days ago