Job description
We operate in a fast-paced environment, requiring candidates to work with a high level of proficiency. The ideal candidate will possess outstanding attention to detail, the capability to gather, analyze, and evaluate information critically, and the aptitude to make effective decisions to resolve complex issues.
Responsibilities
- Answer, screen, and forward incoming phone calls to the appropriate destination
- Greet clients upon arrival and connect them with the appropriate party
- Schedule meetings and appointments for Managers
- Receive and sort mail and deliveries
- Monitor visitor access and maintain security awareness
- Provide general administrative and clerical support
- Maintain reception area, breakroom, and relevant supplies
- Prepare correspondence and documents
- Scan paperwork into the document management system
Qualifications
- Previous experience in Administrative Assistance, Executive Administrative Assistance, and Clerical roles
- Associate's degree in Business Administration or related field is preferred
- Excellent phone etiquette and communication skills, both verbal and written
- Strong attention to detail, organizational skills, and multitasking abilities
- Ability to work under pressure in a fast-paced environment and prioritize tasks effectively
- Adaptability and team-oriented mindset
- High level of confidentiality and personal integrity
- Proactive and resourceful problem-solving approach
- Professional appearance
- Proficiency in Microsoft Office
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