Executive Assistant, PXT Finance, Corporate FP&A

Amazon is seeking a self-driven, highly organized, resourceful, and proactive Executive Assistant to support the Director of Human Resources (HR) Finance.

This growing organization provides strategic financial support to the HR organization. This role is responsible for the production and administration of several key finance deliverables.

The Executive Assistant will act as a seamless extension of the Director and have the opportunity to work in partnership with our Leaders, key business partners, and a supportive team of other Executive Assistants.

Please note that this role can be based in Seattle, WA or Arlington, VA.

You will be an experienced and proactive planner with the demonstrated ability to respond effectively and efficiently while maintaining great flexibility and a sense of humor.

Key to the position are exceptional verbal and written communication skills and the ability to switch gears on short notice.

You will be comfortable operating in a fast-paced, goal-focused environment, and possess an ability to complete a high volume of tasks with minimal supervision.

A high level of integrity and discretion in handling confidential information and maintaining data privacy is also critical to success, as is professionalism in dealing with senior leadership and peers alike.

You will be someone with a strong sense of ownership and sound judgement, who wants to build a trusting, long-term partnership with the leaders of HR Finance, and develop a deep understanding of the business.

Key job responsibilities

• Manage complex calendars and scheduling to support teams in multiple locations
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items)
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
• Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc.
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Document writing, editing, and readiness
• Ensure accurate archiving of departmental data on appropriate sites
• Management of team space, including moves and reconfiguration
• Expense reimbursement including report coordination, submission and issue tracking
• Have fun at work and help others do the same

A day in the life

Team Culture*

Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally.

We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences.

Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.

Work / Life Balance*

Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online.

Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life both in and outside of work.

Mentorship and Career Growth*

Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship.

We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

BASIC QUALIFICATIONS

• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

PREFERRED QUALIFICATIONS

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
30+ days ago