Executive Assistant

Employbridge Search Group has a client in Moorpark, CA that is looking for an Executive Assistant to join their team! This is a Direct Hire Opportunity at a growing company in a FUN industry, that has competitive salary and benefits!

Job Duties

• Responsible for assisting the CEO in the administration and coordination of the legal, contract and regulatory compliance of the company.
• Investigate facts and assist in preparing certain legal documents such as contracts, corporate governance documents, and others for review and approval
• Create and maintaining a filing system
• Providing administrative support, as well as managing the personal appointments and day-to-day business of the CEO.
• Prioritizing and facilitating meetings, action items and tasks for executives supported, often in coordination with other senior level executives' priorities and calendars
• Scheduling and preparing for meetings which include conference room prep, agendas, calendar invites, and distribution of pertinent related documents
• Managing documents and facilitating the flow of information between different departments and key stakeholders (verbal and written), with attention to time-sensitive follow-ups
• Arranging and managing travel, offsite meeting planning, and all aspects of team meetings / events
• Managing travel expense reports as needed
• Other duties as needed

Qualifications

• Associate or Bachelor's Degree in a relevant field. Paralegal Certificate a plus.
• 5+ years of experience in a legal administrative position
• Experience as an executive assistant is highly helpful.
• Capable of working with sensitive and confidential situations requiring discretion, independent judgment and initiative.
• Excellent personal and working relationships and organizational skills in a high-paced environment
• Take initiative, prioritize workload effectively, and maintain a solutions-oriented mindset
• Demonstrate critical thinking skills, proactively identify issues, and make timely decisions
• Effectively collaborate with all levels of the organizations and contribute beyond your range of responsibilities when necessary
• Work efficiently while maintaining attention to detail and delivering accurate work product
• Excellent communication, interpersonal, and organizational skills
• Proficient computer skills, specifically MS Office 365 Product Suite
5 days ago