Accounting Agent

Job Description

Major Duties and Responsibilities

• Setup and maintain Service Provider account in exp.o GCI.
• Record payable header in exp.o Accounting system upon receipt and distribute to Internal Staff for allocation details.
• Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center, operational costs are matched against the appropriate provision.
• Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle.
• Schedule and prepare payments in exp.o Accounting system and the Banking system.
• Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice to the payable and the vendor statement to the payment in exp.o Accounting).
• Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email / telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff.
• Assist in Internal Control Evaluations and Internal / External Audits by preparing required information / documentation.
• Support Accounting Department with miscellaneous projects and assignments.
• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.
• Responsible for ensuring all of their accounts invoices are sent out timely.
• Follow on invoices and escalate as needed
• Communicate issues to billing departments and record clear collection notes.
• Following OI account balances of some specific clients ensuring all invoices are recorded under correct reference and matched.
• Following Prepaid Expenses and Accrued Expenses of the branch to ensure all expenses are recorded under correct code.
• Reviewing weekly Service Provider payment plan by comparing company systems (exp.o) & Soft records and approving the payment plan.
• Processing Service Providers payable timely and requesting draft payment via company systems (exp.o)
• Assisting preparation of monthly declarations.

Qualifications

• High School diploma or equivalent
• Good accounting knowledge
• Effective interpersonal skills, including proven abilities to listen, comprehend, effectively communicate clearly and concisely to obtain positive results
• Pro-active approach, strong organizational skills
• Good computer skills (MS Excel, MS Word)
• Fluent in English
• Experience in Logistics Industry is prefered.
30+ days ago