Executive Administrative Assistant, Logistics

JOB DESCRIPTION

Discovery is at the core of everything we do - whether it’s a great value, incredible style, or building long-lasting partnerships with people around the world.

That’s what makes TJX different. You can find it all across our brands : TJ Maxx, Marshalls, HomeGoods, Sierra, and Homesense.

Every one of our brands has one thing in common : environments that are always changing. That’s just how we like it. Every day is an opportunity to discover something new about our business, our partnerships, and even about yourself.

Come discover what different can mean for you.

Executive Administrative Assistant

The Opportunity : Contribute To The Growth Of Your Career.

The Executive Administrative Assistant will provide confidential and proactive partnership to the EVP of Logistics at the Framingham Home Office, to enhance the EVP’s effectiveness and meet the needs of a global, complex TJX Logistics organization.

The ideal candidate will have the ability to provide advanced support and operate independently to ensure successful administration of the TJX Logistics systems, polices, procedures, and practices.

They will consistently demonstrate tact, diplomacy, and critical thinking as they engage with a variety of Associates and customers both internally and externally.

This position is part of a hybrid work environment and requires days in the office that align with the Executive. Typically, this is 2 days per week.

Who We Are Looking For : You.

• Build effective working relationships throughout the organization with senior management and key business partners (both internally and externally)Consistently represent the EVP in a professional mannerAct as ambassador for the TJX Logistics function
• Operate independently to provide the appropriate information management and administrative support to meet the needs and priorities of the global TJX businessMonitor the EVP email traffic and alert the EVP to business criticalFlag forthcoming deadlines and track EVP deliverables / prioritiesTriage complex queries and requests for information from the global executive team and internal / external business partners, and escalate to EVP as appropriate Act as proxy in EVP’s absence to route time sensitive items to Logistics leadership team where appropriateAnalyze operating practices and create / revise systems and procedures as necessary
• Provide general administrative service to the EVP, including the day-to-day management of the EVP’s officeFilter telephone calls and standard queriesManage filing, documentation creation, and correspondence to ensure efficiency and confidentiality at all timesPrepare materials and agendas for meetingsCarry out background research, briefing papers, reports, and presentations
• Maintain strategic focus and rigor while managing a very reactive and cross-geographical diary; offer pro-active global planning support, anticipating needs and seeking and coordinating information where appropriateProvide full diary support, coordinating meetings with internal and external global contacts, and keep EVP up to date on all appointmentsArrange ad hoc off-site meetings and make all necessary arrangements including venue / room booking, catering, technological and hospitalityPlan and manage all end-to-end requirements and itineraries for domestic and international travel
• Proactively provide financial administrative support for the EVPManage departmental budget and timekeepingTrack expenses directly related to the EVP Raise purchase orders in Oracle as requiredAnticipate and resolve queries the EVP may have from Oracle submissions ( purchase orders, invoices and expenses submitted by leadership team)
• Partner with Logistics administrative support team to prioritize leadership team’s access to the EVP in a manner that meets workload requirements and deadlines
• Oversee and monitor administrative projects, completing special assignments as needed
• Collaborate with global Logistics administrative community, providing back-up support and functional guidance and training as needed
• Manage all aspects of planning, preparation and logistical needs for Logistics team training, conferences and town halls

Qualifications

• Ability to provide advanced administrative support to a large group, utilizing a broad and comprehensive knowledge of company policies, procedures and practices
• Large corporate environment work experience with C-suite and global exposure highly preferred
• Strong Microsoft Office experience required, specifically PP, Excel, Outlook, Word
• Ability to operate independently, think critically, and manage projects from start to finish
• Ability to thrive / focus in a very busy atmosphere while avoiding distractions
• Proven success balancing many things at one time and ability to shift gears and prioritize
• Outstanding communication and interpersonal skills with proven organizational and administrative proficiency
• Extensive experience scheduling complex meetings, managing multiple calendars, arranging international travel and processing expenses
• Ability to effectively manage confidential and sensitive information
• Ability to collaborate with, coach / mentor and provide backup for an administrative team
• Great at being resourceful and leveraging relationships to problem-solve

We care about our culture, but we also prioritize your needs!

• Competitive Pay
• Hybrid Work Environment
• Weekly paychecks
• Paid time away
• Programs to support environment and corporate responsibility
• TAAP TJX Associate Assistance Programs
• Associate Discount
• Career Development Opportunity
• Be a part of an inclusive team

Benefit programs and eligibility terms vary across our global locations. We encourage you to apply to learn more about how our benefits can make a difference for you.

This position has a starting pay range of $ to $ per hour.

Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

Discover Different at TJX means opportunity, teamwork, and career growth. That’s why working here is so much more than a job.

When you’re a part of our TJX family, you have the full support of a diverse, close-knit group of people who work together to deliver the best value and style in the business.

Our inventory is always changing and our approach is continually evolving, which means every day is another chance to Discover Different.

We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status.

We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

Posting Notes : 770 Cochituate Rd Framingham MA 01701