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Administrative Assistant
Administrative AssistantUltimate Staffing • Anaheim, CA, US
Administrative Assistant

Administrative Assistant

Ultimate Staffing • Anaheim, CA, US
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Job Description

Administrative Assistant

Temp-to-hire

REPORTS TO : Vice President of Operations

The Administrative Assistant supports the VP of Operations by preparing and organizing the information needed to manage multiple departments. This role is focused on structured preparation, accuracy, and forward visibility.

CORE RESPONSIBILITIES

HR Support

  • Maintain personnel files
  • Track onboarding / compliance documentation
  • Update HR logs and expiration tracking

Sales Support

  • Pull sales data and update excel graphs and worksheets. Print reports from database, export data and manipulate data as requested.

    • Customer Service Support

  • Monitor and route shared Sales / Customer Service email inbox.

    • Marketing Support

  • Draft simple flyers or communications
  • Maintain image files / rename / edit as necessary.

    • Production / Compliance / IT Support

  • Pull long-lead / open order / promise date reports
  • Track upcoming compliance deadlines
  • Maintain IT tickets / renewals tracking

    • REQUIRED SKILLS

  • 3+ years administrative experience
  • Strong Excel (charts, formatting, reporting)
  • Photoshop - Adobe products
  • Highly organized; strong file hygiene
  • Comfortable in manufacturing / operations environment
  • Handles confidential information - Works independently and anticipates need

    • Desired Skills and Experience

    Administrative Assistant

    Temp-to-hire

    REPORTS TO : Vice President of Operations

    The Administrative Assistant supports the VP of Operations by preparing and organizing the information needed to manage multiple departments. This role is focused on structured preparation, accuracy, and forward visibility.

    CORE RESPONSIBILITIES

    HR Support

  • Maintain personnel files
  • Track onboarding / compliance documentation
  • Update HR logs and expiration tracking

    • Sales Support

  • Pull sales data and update excel graphs and worksheets. Print reports from database, export data and manipulate data as requested.

    • Customer Service Support

  • Monitor and route shared Sales / Customer Service email inbox.

    • Marketing Support

  • Draft simple flyers or communications
  • Maintain image files / rename / edit as necessary.

    • Production / Compliance / IT Support

  • Pull long-lead / open order / promise date reports
  • Track upcoming compliance deadlines
  • Maintain IT tickets / renewals tracking

    • REQUIRED SKILLS

  • 3+ years administrative experience
  • Strong Excel (charts, formatting, reporting)
  • Photoshop - Adobe products
  • Highly organized; strong file hygiene
  • Comfortable in manufacturing / operations environment
  • Handles confidential information - Works independently and anticipates need

    • All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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    Administrative Assistant • Anaheim, CA, US

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