Primary Responsibilities :
- Oversee and track activity in MLSC checking accounts, including daily reconciliation of all checking accounts and daily reporting of daily IOLTA Lockbox account activity.
- Reconcile asset and liability accounts monthly; review activity in operating expense accounts monthly and compare actual expense to budgeted expense.
- Prepare monthly bank reconciliations.
- Prepare and enter monthly journal entries.
- Prepare monthly financial statements.
- Process and pay vendor invoices and employee expense reimbursement requests, ensuring that all necessary back-up and approvals are present before disbursements are made.
Maintain necessary files for disbursement transactions.
- Assist in the preparation of the MLSC annual operating budget.
- Assist in the preparation of necessary reconciliations and documents for MLSC annual Financial Audit.
- Assist in the preparation of necessary reconciliations and documents for MLSC Legislative Audits, performed approximately every four years as determined by the State.
- Deposit checks received as necessary, maintaining proper documentation.
- Track and deposit donations received and send acknowledgement letters to donors.
- Transfer donations received in the MLSC PayPal account to the Operating bank account.
- Process 1099s and other tax forms.
- Assist staff with upstream grant reporting, which may include creation of invoices and expenditure reports.
- Prepare and send Judicare final disbursement letters to grantees.
- Assist in annual reporting to the American Bar Association of grantee funding sources.
- Reconcile and manage unspent funds and encumbered funds.
- Prepare IOLTA Differential Letters.
- Reconcile accounting records to the IOLTA database records monthly.
- Perform other duties and handle projects as self-identified and / or directed by the Finance & Human Resources Director.
Qualifications / Skills :
- Minimum level of education : Associates of Arts Degree or significant undergraduate course work in accounting.
- Minimum 3 years’ experience in accounting with non-profit experience preferred.
- Excellent Excel skills required.
- Experience with / in Microsoft Office 365, Adobe, and databases preferred.
- Excellent attention to detail.
- Notary Public preferred or willingness to become a Notary Public.
Salary / Benefits : $50,000-$60,000 salary depending on experience and skills, plus generous benefits package including health, dental, long-term disability, retirement plan and organization-paid parking / transit allowance.
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