Accounting Associate

Job Details

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Job Location

Administrative Office - Baltimore, MD

Position Type

Full Time

Salary Range

$54,000.00 - $59,000.00 Salary

Travel Percentage

Up to 25%

Description

SUMMARY

Responsible for the timely and accurate processing of accounting work to include preparing all monthly Journal Entries, corrections and reclassifications;

distribution of Monthly Finance Reports to Program Managers; and distributing and processing staff credit card summaries and reports.

Responsible for calling in vendor payments by corporate credit card and for processing cash receipts. Prepares the annual MPPTR report.

PRIMARY DUTIES

General Ledger Maintenance and Reporting

• Responsible for preparing all General Ledger Journal Entries including In-Kind, Indirect, Fringe, Depreciation and Foundation.
• Prepares JEs for monthly bank and development fees, and ACH transactions including 403b, 401k, 457, Connect your Care, Head Start transfers, foundation transfers, etc.
• Prepare JEs for account corrections and reclassifications as needed.
• Calculate monthly COGS for Good Harvest Community Kitchen.
• Call vendors for payments made by the Corporate Credit Card.
• Distribute monthly Credit Card Statements to staff card holders.
• Monitor and process Credit Card Summary Reports to relieve Prepayment account. Alert CFO of continuing non-compliance of the credit card policy.
• Process all cash receipts through Remote Check Deposit and prepare cash deposits as needed. Take deposits to the bank when requested.

Accounts Payable

• Processes daily all accounts payable work including vendor invoices and payment requests for data entry into the accounts payable sub-ledger of the automated accounting system.
• Following up with Program Directors, as necessary, to verify the proper general ledger account code and grant code for each invoice.
• Maintaining distribution tables for allocated vendor payments.
• Generating payments twice a month - on or about the 15th and 30th.
• Issue client assistance payments on an as needed basis separate from the normal payable payment process.

Analysis and Reporting

• Research, develop and prepare financial information and budgets proposals, partnering with Accounting / Finance staff.
• Prepare Account Analysis and troubleshoot account balances as needed.
• Maintain records for the Bin Leasing program including monitoring revenues received.
• Prepare and send monthly Rep Payee reports to case managers.
• Work with Program Directors to prepare meal count documentation as backup for submitting online invoices in MARS System for CACFP reimbursements.
• Email all monthly finance reports with GL detail to program managers.
• Prepare the annual MPPTR reports for all entities.

Paperless processes

• Scan and maintain all Journal Entries on a monthly basis.
• Scan and maintain all leases related to PSH.

SECONDARY DUTIES

• Maintain a neat and organized work area including access to essential information.
• Attend all staff meetings and other meetings as directed.
• Assist with and attend special events held by St. Vincent de Paul, as necessary, including Empty Bowls, or other similar events.
• Support a welcoming and positive environment for staff and volunteers, working with them effectively.
• Uphold the vision, mission and values of St. Vincent de Paul.
• Create an atmosphere of care and respect for clients, staff, funders and other partners.
• Perform other duties as assigned, within the scope of the position.

Qualifications

QUALIFICATIONS

• High School Diploma and 3 years of accounting / finance experience, required.
• Associate's Degree in Accounting, Finance or related field and 1 year of experience, will be considered.
• Working knowledge of basic accounting functions preferably in the nonprofit sector. Intermediate computer skills in Microsoft Word, Excel, and Outlook, and the ability to work with finance databases and software.
• Must possess excellent written and oral communication skills, as well as interpersonal skills in order to effectively communicate with vendors, volunteers, and staff to provide clear instruction on expected deliverables and outcomes.
• Possess excellent organizational and time management skills to be able to efficiently prioritize work and meet identified deadlines.
• Ability to work under pressure, keep all work current and accurate, and respond to identified department deadlines with a sense of urgency.
• Experience in a professional office environment.
• Excellent problem-solving skills.
• Ability to work independently.
• Consistently demonstrate a team player attitude.

PHYSICAL REQUIREMENTS

ENVIRONMENTAL CONDITIONS

X Primarily Indoor Work

TYPE OF WORK

X LIGHT WORK : Lifting 20 pounds maximum with frequent lifting and / or carrying of objects weighing up to 10 pounds. It involves sitting most of the time with a degree of pushing / pulling of arm / or leg controls.

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