Document Control Specialist

Job Description

Job Description

About AESC US LLC

AESC is a global leader in the development and manufacturing of high-performance batteries for zero-emission electric vehicles and energy storage systems.

Founded in Japan in 2007 and headquartered in Yokohama, AESC has been building manufacturing capabilities around the world in the U.

S., U.K., Europe, Japan and China to serve key markets and leading customers locally for over 14 years. Today, AESC has become the partner of choice for the world’s leading OEMs and energy storage providers in North America, Europe, and Asia.

Its advanced technology powers over one million electric vehicles and provides more than 15GWh of installed capacity for battery energy systems in over 60 countries.

AESC is expanding its footprint in the United States with gigafactories in Kentucky, South Carolina, and Tennessee to meet the growing demand for EV and BESS batteries and strengthen its presence in the North American market.

AESC's Tennessee gigafactory in Smyrna, which has been operational since 2012, produces batteries for Nissan. The Kentucky gigafactory in Bowling Green will supply Mercedes-Benz with high-performance battery cell modules.

The South Carolina gigafactory in Florence will supply technology-leading battery cells for new electric models produced in BMW Group's Spartanburg plant.

AESC is committed to our local communities where it is making its investments, creating jobs, and supporting local charities.

About the Role

As an integral team member at AESC US LLC, you'll have a pivotal role in driving our mission forward to pioneer comprehensive battery solutions for a sustainable tomorrow.

Reporting to the Program Document Controller, you'll oversee and organize documentation for significant capital projects, including electronic document management system coordination with program management.

Your contributions within the Global Industrialization Develop team will directly influence our strategic objectives and bolster our standing as a premier global force in battery technology.

What You Will Do

• Provides document and records management services following established policies and procedures.
• Handles tasks such as receiving, processing, distributing, retrieving, and maintaining documents and records.
• Maintains the project’s document management system, ensuring proper documentation management.
• Assists in reviewing data entry accuracy by performing daily, weekly, and monthly quality checks.
• Communicates with internal and external customers to resolve questions, issues, or actions.
• Supports project team members with questions or issues related to document numbering, work processes, electronic / digital signatures, legibility, and more.
• Implements and trains internal and external customers on AESC’s document control systems and procedures.
• Supports multiple projects and initiatives, ensuring seamless integration and management across different tasks.

What You Need

• 5+ years of related experience with maintaining document management systems on large engineering, procurement, construction projects
• Experience with Autodesk Construction Cloud BIM 360 highly preferable
• Fully versed with using an EDMS system.
• Excellent oral and written communication skills.
• Technical writing experience preferred, writing procedures and training materials.
• Self-starter with a client centered focus.
• Must be highly organized with a strong attention to detail.
• Proficiency in Bluebeam, Aconex, and SharePoint strongly preferred.
• High level of professionalism and strong sense of urgency.
• Leadership Skills : Previous experience or potential for leadership roles, showcasing the ability to inspire and lead teams towards common goals, fostering a collaborative and innovative team culture.

Travel

Occasional domestic and international travel required.

What We Offer

Welcome to AESC, where you'll have the opportunity to tackle the world's most fascinating challenges alongside exceptionally talented individuals who are driven to make a difference.

We strive to ensure that our employees are well taken care of, enabling them to focus on their work and contribute to our collective mission.

We offer :

• Comprehensive compensation packages including a competitive salary and a rewarding bonus program.
• An inclusive and diverse work environment that fosters and encourages professional and personal development.
• Highly automated, clean, safe, and temperature-controlled production environment
• Medical, Dental and Vision Insurance
• HSA and Flexible Spending Accounts
• 401K with company match
• Life Insurance (Company paid and additional voluntary life available)
• Paid Vacation and 14 Paid Holidays
• Short term and long-term disability coverage (Company Paid)
• Tuition reimbursement

Application Process

Even if you don't meet every requirement, we encourage you to apply. Your application allows us to learn more about you and find potential fits within our team.

We strive to respond to all applicants promptly, though times may vary with submission volume. If you don't receive an immediate response, it doesn't reflect on your candidacy;

we'll keep your application for future opportunities. Thank you for your patience and enthusiasm as we improve our application process.

Equal Employment Opportunity

At AESC, we are committed to providing Equal Employment Opportunity (EEO) to all individuals. We participate in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.

S Join us in our passion to design, manufacture, and sell high-performance products, contributing to a sustainable and zero-carbon emission future.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform the essential job functions.

• Ability to sit for extended periods of time.
• Ability to read, write, speak, hear; stand; walk; use hands to finger, handle, or feel; reach and lift with hands and arms frequently throughout the day.
• Required to occasionally lift, push, pull and / or move up to 10 pounds and occasionally required to lift, push, pull and / or move up to 35 pounds.

Work Environment

The work environment is primarily an automated manufacturing plant with a concrete floor and is characterized by some temperature extremes, moderate noise, and forklift traffic.

The individual must be able to perform all essential functions as appropriate on the plant floor, in meetings, and with employees, management, customers and suppliers.

Candidate must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately, and without causing significant safety threat to self or others.

The statements made herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification.

They are not intended to be construed as an exhaustive and inclusive list of all responsibilities, duties, and / or skills required of personnel so classified.

Hiring is contingent upon successful completion of drug screen and background check. AESC US LLC is a drug-free workplace.