Program Associate I

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Associate I for the Institute for Health, Health Care Policy and Aging Research.

Under the direction of Center leadership, the Program Associate I will support Center investigators’ mixed-methods and interdisciplinary research portfolios that examine health services, systems, and policies affecting vulnerable populations, including those with substance use disorders, opioid use disorder, mental / behavioral health conditions, and disability across the lifespan.

Works both independently and with Center leadership, faculty, research staff, and research partners in support of office and research administration.

The incumbent will support multiple federally and other non-profit funded, collaborative projects with a broad range of research partners.

The incumbent will also be responsible for maintaining the calendar and other scheduling needs as required for the Center director and faculty.

Among the key duties of the position are the following :

• Performs routine and semi-routine professional work that requires general knowledge of office administration, with a key focus on university policies and procedures under general supervision.
• Management of general Center inquiries including scheduling requests for the Center director and faculty, serving as liaison within and outside the Center.
• Maintenance of Center director’s calendar and other scheduling needs with an understanding of priorities and overall Center needs.
• Assists with the logistical management of funded research, organizing internal Center and study-specific meetings.
• Assists with research and identification of guest speakers and coordination of logistics for events and meetings in support of Center programming.
• Coordinates travel arrangements for Center director and prepares business expense reimbursements for faculty and staff in accordance with university policies.
• Assists senior Center administrators in research administration activities across the grant cycle, including editing of faculty biosketches;
• sourcing and editing administrative sections of federal and foundation grant applications; drafting and editing letters of support (incoming and outgoing);

assisting with development and maintenance of subawards; monitoring pre and post award deadlines; citation management; IRB submission management and tracking.

• Creates and maintains documents and reports of general and research administrative functions and processes in support of Center operations.
• Develops and maintains records to track Center operations and timelines, such as grant-funded publications, Center media engagements, and research project timelines.
• Coordinates website updates, ensuring an up-to-date digital footprint for the Center and Center director.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 04 Position Salary Annual Minimum Salary 57356.

00 Annual Mid Range Salary 71372.00 Annual Maximum Salary 85388.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Requires a bachelor’s degree in a related field or an equivalent combination of education and / or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion / outreach.
• Also requires a minimum of two years relevant experience in a program coordination or administrative function, good communication skills, and computer literacy.

Certifications / Licenses Required Knowledge, Skills, and Abilities

• Knowledge and understanding of program coordination, organizational processes, facilitation, writing, promotion / outreach.
• Must have an interest in program management in an academic research environment.
• Must possess strong organizational skills, an ability to prioritize, creativity, and solid judgement.
• An ability to efficiently multi-task in a multifaceted environment.
• Highly detail oriented, entrepreneurial, adaptable, and flexible.
• Strong skills working with Microsoft Office suite
• Possesses strong skills in written and verbal communication.
• Must be efficient in a fast-paced academic environment.

Preferred Qualifications

• A Master’s degree in a relevant social science (Public Health, Social Work, Health Administration, or similar) or business degree (MBA).
• A firm understanding of Rutgers policies and procedures.
• Working knowledge of Rutgers systems including PeopleSoft, Procurement, Travel / Expense reimbursement, and eIRB.
• Previous experience in a relevant social science such as Public Health, Social Work, Sociology, Psychology, or related sciences.
• Experience working in a research university.
• Proficiency in complex scheduling management.

Equipment Utilized

• MS Office products including OneDrive / Sharepoint.
• Zotero or similar citation management software.

Physical Demands and Work Environment

Office environment.

Special Conditions